ZAE-QP-001 Document Control Procedure 文件控制程序_ REV2
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Document Number and Revision
文件编号及版本：
ZAE-QP-001 Rev · 2
Document Title 文件题目：
Document Control Procedure
文件控制程序
Approvals(批准)
Page No.
1 2 3 4 5 6 7
(页码)
Rev. No.
2 222222
(版本号)
Page. No.
8 9 10
(页码)
Rev. No.
222
(版本号)
生效日期Effective date：Jan 17，2011
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2 Revision History （更改历史）：
Revision
（更改）From To
Date
（日期）
Revision Description
（更改内容）
Changed by
（更改人）
Checked by
（复核人）
0 1 2
Mar 1, 2010
Jul 8，2010
Jan 17，2011
New Document
7.1.2
7.2.2/7.3.3/7.3.4/7.3.8/7.5.1/8.6
Kathy Cai
Anne Zhang
Anne Zhang
Denny He
Denny He
Denny He
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3 CONTENTS （目录）
1.0 PURPOSE （目的）
2.0 SCOPE （范围）
3.0 DEFINITION （定义）
4.0 REFERNCE（参考文件）
5.0 RESPONSIBILITY (责任)
6.0 QUALIFICATION AND TRAINING （资格与培训）
7.0 PROCEDURE （程序）
7.1 Document Index System 文件索引系统
7.2 Document Preparation文件准备
7.3 Control of Issue发放的控制
7.4 Change and Amendment Procedure变动和修改程序
7.5 File of Master Copy Document 文件正本的储存
7.6 Lost of Control Document 控制文件的遗失
7.7 Control of External document外来文件的控制
7.8 Electronic document reservation 电子档保留
7.9 Document Review文件的评审
8.0 RECORD （记录）
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1.0 Purpose: 目的
To define the establishment, review, issue, modification and disposal of documents, to ensure relevant department can obtain and use the effective version of documents.
为规范公司文件的制定、审批、发放、修改、回收及处置，从而确保相关部门获取并使用相关文件的有效版本。
2.0 Scope: 范围
This procedure applies to all quality and environment related documents generated and used in ZAE
该程序适用于卓懿高实业有限公司所有与质量和环境相关的文件.
3.0 Definition: 定义
3.1 Quality related document may include but no be limited to the following:
与质量相关的文件包括但不限于以下内容:
Quality Manual 质量手册
Quality Procedures 质量程序
Working Instruction 工作指示
Engineer Change Form 工程更改单
Technical Data Sheet 技术资料
Calibration Instructions 调校指示
Inspection Instructions 检验指示
Test Method 测试方法
3.2 Environment related document may include but no be limited to the following:
与环境相关的文件包括但不限于以下内容:
Environment Manual 环境手册
Environment Procedures 环境程序
Working Instruction 工作指示
Calibration Instructions 调校指示
Inspection Instructions 检验指示
Environmental record 环境记录
4.0 Reference 参考文件：
Electronic Document Distribution 电子文档的分发
5.0 Responsibility 责任
5.1 All quality and environment documents prepared by a particular department shall be
reviewed and approved by the Manager/ Supervisor of that department.
任何一个部门所制定的质量和环境文件须由该部门的经理/主管复核及批准。
5.2 The Document Control Centre is responsible for the distribution of approved
document and recall of obsolete documents.
文件控制中心负责分发已被批核的文件及收回已作废的文件。
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质量/环境程序、质量规格、工作指示、调校指示及预防维修指示等等，这些文件的编号需按下列模式：
ZAE PLASTIC METAL (SHENZHEN) CO., LTD
卓懿高塑胶五金（深圳）有限公司
Document Level: 文件层次
Level I： ZAE-QM/EM -××× (QM/EM---Quality Manual/ Environment Manual)
一级文件： QM/EM -- 质量手册/环境手册
Level II ：ZAE-QP/EP -××× (QP/EP ---Quality Procedure/ Environment Procedure) 二级文件： QP/EP -- 质量程序/环境程序
Level III：DD – WI/CI/II-×××
三级文件：部门代码 – 操作指示/调校指示/检验指示 – 序列号
Level IV： ZAE-DD-××× (Record)
四级文件：表单记录
××× : Digit serial number begins with 001
××× : 数字序列号从001开始
Rev. R : Revision status begins with Rev. 0，in sequence is “1.2.3……”.
版本状态，从Rev. 0 开始, 依次为“1，2，3……”
mold base drawing, 3D process drawing and part drawing. Revision status begins with V0，in sequence is “V0，V1，V2，V3……”.
模胚图纸、3D加工图纸、零件图纸.版本状态从V0开始，依次“V0，V1，V2，V3……”
The following is the abbreviation of Document Originating Department and document for specific function used in the document number system:
以下是文件发行部门以及特别功能文件的简称。
HR – Human Resources 人事部
AD – Administration 行政部
ME – Mould Engineering Dept. 模具工程部
MD – Mould design Dept. 模具设计部
TD – Tooling Dept. 工模部
QC – Quality control Dept. 品质部
SA – Sales 销售
SH --Shipping 船务
PU – Purchasing 采购
WH –Warehouse 仓库
PD -Plastic 塑胶部
PMC --PMC
“ ”7.3.10 Other copies of the obsolete document shall be destroyed accordingly.
ZAE [DCC] Cancelled.
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7.3.11 If the document(s) is damaged, DCC can issue a new one with a same copy
number to replace the damaged one, meanwhile, the damaged one shall be
destroyed.
若文件破旧或破损，可以将此文件交予DCC以旧换新，分发编号不变，同时旧文件销毁。
7.3.12 For the uncontrolled document, such as the document provided to customer or
supplier, the Document Control Center has to stamp a green “Uncontrolled” on all copies.
对于无法控制其发放及回收的文件，如提供给客户或供应商的文件等，文控中心需给该类非受控文件盖一个绿色的“Uncontrolled”章。
7.4 Change and Amendment on Documents 文件的更改和修正
7.4.1 For any change or amendment made on quality manual and procedure, the
originator shall ensure that the amendment does not conflict with other documents, the originator should fill “Document Change Request” and then submit it to
Department Head for review and finally to the Management representative for
approval; the modification of the other document no need fill “Document Change
Request”. When DCC received the approved Document Change Request or
updated document, DCC deal with them according to clause 7.2 and 7.3.
质量手册、程序文件的更改或修正，修改者需确保文件的更改和修正没有与其它文件相互抵触，修改者需填写《文件更改申请单》，经该部门经理审核后交由管理者代表批准；其他文件的修改不需要填写《文件更改申请单》。文控中心收到申请单或更新文件后按上述7.2及7.3条款处理。
7.4.2 When the document has been revised and issued, DCC shall inform interrelated
department by E-mail.
当文件更改完成并发行后，文控中心以电子邮件形式通知各相关部门。
7.5 Filing of the Master Copy Document 文件正本的储存
7.5.1 The master copy of the control and the record of their distribution shall be kept in a
specific location in the Document Control Center.
受控文件的正本及其分发记录需保存于文控中心的指定位置。
7.6 Lost of Control Document 控制文件的遗失
7.6.1 In the event of losing a copy of control document, the department shall issue a “Lost
Notice” to the Document Control Center, requesting for replacement.
如有任何控制文件遗失,该部门需发出一份《遗失通知书》给文控中心以申请补发。
7.6.2 The Document Control Center shall inform all departments of the lost information in
the “Lost Notice” by Email, make a copy of the document for replacement and add a “R” after the copy number. For example: previous copy number is 1, and the
reapplication copy number is 1R。