秘书英语：Unit 1
Unit 1 How does one become a secretary?
本单元教学要求：
1掌握秘书工作性质、写求职信的要领
2了解求职过程
3熟悉面试形式和准备面试的要领
Section 1 Being interviewed
一、背景知识
面试主要是主考人员通过与应试者直接交谈的方式来考查其是否具备所报考职位应有的才能和某些素质，考查应试者的口头表达能力与交往能力，观察其举止、仪表与气质等。所谈的多是关于应试者的经历、兴趣、求职动机以及有关的政治、经济、文化、社会等问题。面试的形式主要有两种，一种是个别面试，另一种是分组面试。在面试中，一般需要掌握3个原则：实事求是，随机应变，自圆其说。另外，在面试中，要自始至终保持自信，但不要过度。
二、课前提问：
1．What is an interview?
2．Why is it done?
3．Do you think it necessary? Why or why not?
4．What questions do you like to ask if you were an interviewer? And why are they?
5．What is an ideal job?
6．What impression do you try to give in an interview?
三、语言学习
1. How do you do? 你好；你好吗？（初次见面时的问候用语）。“Mary, I want you
to meet my friend Fred. Fred, this is my wife, Mary.” “玛丽，2. 见见我的朋友弗
雷德。弗雷德，这是我爱人，玛丽。”
5. regarding （亦作：as regards）[介词] 关于：I wrote a letter regarding my
daughter's school examinations. 我写了一封关于我女儿学校考试的信。regarding
the future of reform关于改革的前途
6. to be happy that …对… … 感到高兴I'm very happy that your health is showing
signs of improvement. "看到你的健康状况显出好转的迹象, 我（感到）非常高
兴。"
也可be happy to do sth: I am happy to be of service. 很愿意提供帮助。
[辨析] glad, happy, cheerful这三个形容词的一般含义是“高兴的”。glad是礼貌待人
中用来表示“高兴的”惯用词。在这个意义上，glad与happy很难说有多大差别。如：
I was glad to receive your letter and I am equally happy to be writing back to you again.
I'm glad to have seen you. 结识了你很高兴。（告别时时用语）
但是happy的内涵是“满足”We'll be very happy to accept your kind invitation. 能接到
你友好的邀请信我们将非常高兴。They are now leading a very happy life. 他们现在
过着幸福的生活。Happy New Year!新年快乐！；cheerful表示比较强烈的快乐感情，而且这种感情的流露是自然的，或情不自禁的This festival is a cheerful occasion. 这
个节日是个欢乐的时节。Though they are running out of food and drink, the men are
cheerful. 虽然他们的食物和饮料就要用完了，但是他们很高兴。
7. apply for …申请；请求：He will apply for the job today.他今天申请担任那个职
务。
8. team up with …[口语]与...合作;协作：Very soon I found some other people to
team up with and we began to write songs.不9. 久我找到其他几个人合作，10.
我们又开始创作歌曲了。He preferred to go into business alone rater than to team
up with anyone else. 他情愿独自经商，而11. 不12. 愿与任何或。
13. to be confident of （名词）/ that （从句）...深信;确信；对... 满怀信心：She is
confident that she will win the race/she is confident of winning the race.她确信赛
跑会获胜。
15. settle down安顿下来；有固定的住处和工作：He is now married and settles down.
她现在结婚安顿下来了。
16.
四、参考答案
1. Restudy the dialogue and briefly answer the questions about it:
1) Who is giving an interview to Miss Zhang? Chu Tianshu, the personnel manager is giving
an interview to Miss Zhang.
2) How does Miss Zhang know that Far East Trade Company is looking for a secretary? Miss
Zhang knows that the company is looking for a secretary from their advertisement.
3) What is Miss Zhang’s experience relating to office work?Miss Zhang’s experience relating
to office work is that she had a part–time job for three months at Far East Trading Company as a secretary.
4) How does Miss Zhang introduce herself to the personnel manager? Miss Zhang said, “I was
born in 1979. I live in Beijing. I graduated from Beijing No. 4 Middle School in 1997. Then
I went to Beihua University and studied Secretarial Management and graduated just last
year.”
5) What will be Miss Zhang’s mai n duties if she gets this position as a secretary? If she gets
this position as a secretary, Miss Zhang’s main duties will be to assist her superior in his or her daily routine, deal with correspondence and team up with people in the office for a smooth operation.
6) According to Miss Zhang, why does she choose to apply for this position? According to
Miss Zhang, she chooses to apply for this position because working here would be very challenging. And for her the most important thing is to find work where she can meet with and deal with people from other cultures.
https://www.sodocs.net/doc/1714442987.html,plete the following dialogue and look at the disc for a suggested version of each and
listen to its recording.
A: We’ve been looking over your application. I see you’ve got several years’ e xperience in
secretarial work. May I know what has made you decide to apply for a position here? (你为什么决定来申请这份工作？)
B: I worked as a junior secretary. My responsibilities include typing, filing, answering telephone (我的职责包括打字，归档，接电话) and such routine office w ork. I feel I’m ready for a more challenging position.
A: That’s why you want to have a change I suppose.
B: Yes, I want to move ahead. I understand you’re looking for an executive secretary(你们正在招行政秘书。)I’ve completed a secretary training course including Business Communication, Accounting, Bookkeeping etc.. This year I’m taking Advanced Secretary Practice. I hope such a training will help me in my career.
A: I believe it will. As a secretary here, you’ll assist me in my daily routine, dealing with correspondence (协助我处理日常事务，处理函件)and so on. You mentioned you’re taking an Advanced Secretary Practice course. Did you find anything impressive in the course?
B: The course has been very helpful. It’s acquainted me with many new methods of working.
And with this course I am more confident that I am able to handle the office routine. (我更自信我有能力处理好办公室日常工作)
3.Translate the following sentences into Chinese and look at the disc for a suggested
version of each.
1) 我很高兴能有机会参加面试。I am very happy that I have the chance for this personal
interview.
2) 我曾经在远东贸易公司兼职当过三个月人事助理。I had a part-time job for three months at
New Oriental Company as personnel assistant.
3) 作为一名秘书我经常要跟来自其它文化的人们打交道As a secretary I usually need to deal
with people from other cultures.
4) 我的计划就是成为一名成功的秘书因为在这方面我有训练有素。My plan is to become a
successful secretary because I have been well trained for this.
5) 秘书作为团队一员要与同事协作高效地工作。A secretary must team up with other collogues
for a smooth operation to maximize working efficiency.
6) 我想问一下该公司的工资和福利是怎么样的。I want to ask about the salary and benefits in the company.
五、课文译文
第一部分
A: 请进，我是人事经理楚天舒。你好。
B: 我叫张一。你好。
A: 请坐。
B: 谢谢。
A: 你对我们所登广告的信我们已经收到了。我想和你谈谈你应聘这个职位的条件。
B: 好的。我很高兴能得到这个面试机会。
A: 能请你介绍一下你自己吗？
B: 我1986年出生。住在北京。2002年从北京四中毕业。接着在北华大学秘书管理系学习，去年刚毕业。
A: 你有相关的办公室工作经验吗？
B: 有，我曾经在远东贸易公司兼职当过三个月秘书。
A: 哦，是吗？
B: 是的，那是一段很有意思的经历。
A: 你的主要职责是什么？
B: 主要是打字和接电话。
A: 很好。但你知道，实际上我们要招聘的是一位双语秘书。你能说说你为什么来我们公司应聘秘书的职位。
B: 嗯，我想你们公司在北京声誉很好，而且这工作有挑战性。就我自己来说，最重要的是找到一份能跟来自其它文化的人们打交道的工作。作为中国人，这似乎是我能做到的最令人兴奋的事。而且，我觉得我随时可以接受一个富有挑战性的职位。
A: 我明白了。很好。在这儿当秘书，你会协助我处理日常事务，处理函件，并与办公室的人员合作顺利完成工作。你对日常事务有什么看法？
B: 秘书工作往往就是些日常事务。我自信我有能力处理好办公室日常工作。我在这方面有过充分的训练。
A: 你是怎么理解“与上司共事”这一新理念的。
B:“与上司共事”意味着作为团队一员要与上司协作达到最高的工作效率。我认为这同时也意味着秘书和上司要相互尊重。
A: 你有什么爱好吗？你在闲暇时间都做些什么？
嗯，我喜欢看书，听音乐，特别是中国民歌。我也练书法，很喜欢书法。
A: 你对你的将来有什么计划吗？
B: 我的计划就是成为一名成功的秘书。
A: 你会很快结婚生孩子吗？
B: 我想我四年内不会要小孩的。
A: 是吗.你有什么关于公司的问题要问吗？
B: 有，我想问问工资是怎样算的。
A: 嗯，所有新招来的办公室人员都是每月人民币1500元。然后，过了培训期，就会给你新的任命。像你这样的有可能被任命到一个更高的职位，你也会拿到更高的月工资。
B: 其他的福利如何呢？
所有的雇员都享受健康保险，还有其他的许多福利。我想大多数福利在我们的简介材料中都有介绍。你拿到了吗？
B: 有了，谢谢。
A: 还有其他问题吗？
B: 没有了。非常感谢你给我这个机会。
A: 不客气。下周我们就会通知你面试的结果。很高兴你能来。再见，张小姐。
B: 再见。
六、课文录音全文
A: Come in, please. My name is Chu Tianshu, the personnel manager. How do you do?
B:I’m ZhangYi. How do you do?
A: Please have a seat.
B: Thank you.
A: We have received your letter in answer to our advertisement. I would like to talk with you regarding your qualifications for this position.
B: Yes, sir. I am very happy that I have the chance to interview with your company.
A: Could you tell me a little bit about yourself, please?
B: I was born in 1986. I live in Beijing. I graduated from Beijing No. 4 Middle School in 2002.
Then I went to Beihua University and studied Secretarial Management and graduated just last year.
A: Do you have any experience in office work?
B: Yes, I had a part–time job for three months at Far East Trading Company as a secretary.
A: Oh, really?
B: Yes, it was a very interesting experience.
A: What was your main responsibility?
B: Mostly typing and answering the phones.W hat has made you decide to apply for a position as a secretary here?
B: Well, I think your company has an excellent reputation in Beijing and working here would be very challenging. And for me the most important thing is to find work where I can meet with and deal with people from other cultures. As a Chinese, this seems to be the most exciting thing I can do. Besides, I feel I am ready for a challenging position.
A: I see. Great. As a secretary here, you will assist your superior in his or her daily routine, deal with correspondence and team up with people in the office for a smooth operation. How do you feel about routine work?
B: A secretary’s work is often routine work. I’m confident that I will be able to handle the office routine. I’ve been well trained for this.
A: What do you think of the new idea “to work with the boss”?
B: “To work with the boss” means to work as a team-member with the boss in order to maximize efficiency. I believe it also means that the secretary and the boss have a mutual respect for each other.
A: What are your hobbies? What do you like to do in your spare time?
B: Well, I like reading, and listening to music, especially Chinese folk songs. I practice calligraphy and I like it very much.
A: What are your plans for the future?
B: My plan is just to become a successful secretary.
A: Any plans on settling down and starting a family?
B: I don’t think I will have a baby within the next four years, if that’s what you mean.
A: Good. Now do you have any questions you’d like to ask me about this company?
B: Yes, I’d like to ask ab out the salary. How is it determined?
A: Well, all new clerical employees begin at a standard salary of 1,500 yuan per month. Then, after the training period, you are given an assignment. Someone like you may be given a
higher-ranking assignment, and then you would get a higher monthly salary.
B: What about other benefits?
A: All employees must join the health insurance program, and there are many other benefits. I think most of them are explained in our brochure. Have you got a copy?
B: Yes, I have. Thank you.
A: Any more questions?
B: No. Thank you very much for giving me this opportunity to interview with you.
A: You’re welcome. We’ll keep you informed of the result of the interviews sometime next week.
Thank you for coming. Good – bye, Miss Zhang.
B: Good – bye.
Section 2 Preparing an interview
一、背景知识
面试是公司或企业了解应聘者对工作的态度以及身在社会中一些必备常识的最好方法。面试时的每个细小行为都能说明一个人的素质和修养，所谓“于细微之处见真情”。因而，面试前，要做好充分的准备工作，做到知己知彼，胸有成竹。首先，要收集相关公司的规模、创立年代、总公司所在地、公司有哪些产品、产品的市场定位和占有率、主要客户等，要做到对其了如指掌。在做出针对性的研究后，准备好一份可能从事的、有创建性的工作方案，就该产业之趋势走向提供较深入的见解和分析，其中最主要的是要表明能为公司做什么，将为公司带来怎样的效益。第二，准备一套正式服装，在穿戴上要体现出求职者对所申请职位的理解程度。第三，要熟知所选职业的行为规范，并作适当练习。
二、课前提问
1Why do you have to prepare for a job interview?
2Is it necessary to make some preparations for job-interviews?
3How do you prepare for job-interviews?
4What should you do first to prepare for job-interviews?
5What is important when preparing for a job interview?
6What questions might you be asked in a job interview?
三、语言学习
3.after all [副词]毕竟: You should forgive him for his forgetfulness; after all, he is over
seventy. 你应该原谅他的健忘症，毕竟他已经七十多岁了。You should be charitable with him; he is a child after all. 你应该对他宽容些，毕竟他还是个孩子。
4.worth
[形容词]值得的
be worth + n.: The house is worth a lot of money.这栋房子值很多钱。The scheme is well worth a try. 这个计画倒值得一试.
be worth + doing: Whatever is worth doing at all is worth doing well.任何值得做的事就值得做好。It's such a small point that it's hardly worth troubling about. 这个问题很小, 不值得研究.
[名词]价值：What's the old man worth? 这个老先生的财产值多少钱?
10.prepare for为……做准备:Prepare yourself for a nasty shock! 有件令人十分震惊的事,
你要有所准备! She was prepared for anything to happen. 她已准备好应付一切.
11.look in顺便看看：Look in the TV guide to see what's on. 看看电视节目表上有什么节目?
12.jot down（快速）写下来：Let me jot down your telephone number so that I can call you later.
让我记下你的号码，以后好打电话给你。Jot down his license number.记下那个人的牌照号码！
13.regardless of[介词]不管，不顾：He continued speaking, regardless of my feelings on the
matter.他不顾及我在此事上的感情继续往下说。All our proposals were rejected, regardless of their merits. 我们所有的建议都遭到拒绝，不管这些建议的价值如何。
14.count [动词]算数，重要: Knowledge without common sense counts for little.光有学问而无
常识，则这种学问无甚价值。
15.be suitable for适合…：These films are suitable for adults only.这些电影只适宜成人观看。
She is suitable for the job.她适合做这项工作。
16.end up告终，结束：If you do that, you'll end up with egg on your face.你要是做那件事，
必将以耻辱告终。You could end up running this company if you play your cards right.你要是处理得当, 到头来这个公司能归你掌管。
四、参考答案
III. Further Exercises
1.Restudy the passage and briefly answer the questions about it.
1) What is the correct attitude towards a job interview? Treat a job interview in the same way
that you treat a negotiation.
2) Why is a job interview not a one-sided affair? Because both the interviewee and the
prospective employer are selling something.
3) Besides your appearance what is also important to make a good first impression? Your
body language is also important to make a good first impression.
4) Is it wise to give only “yes” or “no” answer to questions?No, it isn’t. It is not it wise to
give only “yes” or “no” answer to questions.
5) What should you do to answer the tricky questions about your personal life? You don’t
need to lie; just sell yourself in the best light.
6) Which aspect of your demeanor(行为、风度) may finally attract the interviewer in a job
interview? Your interest in the nature of the company and how it runs may well end up being your big selling point.
https://www.sodocs.net/doc/1714442987.html,plete the following sentences with prepositions and adverbs and look at the disc for
a suggested version of each and listen to its recording.
1) Besides care for personal appearance, you should pay close attention to your manner of
speaking.
2) Find out what makes you suitable for the job you are applying for.
3) Be on the lookout for those words that will put the interviewers off.
4) To stick to the point is something an interviewee should do as well.
5) She can always see the bright side, regardless of how difficult the situation is.
3.Write out the right form of the given verb for each blank and look at the disc for a
suggested version of each and listen to its recording.
To be (be) successful in a job interview, you should demonstrate certain personal and professional qualities. You need to create a good image in the limited (limit) time available, usually from 30 to 45 minutes. Furthermore, you must make a positive impression which the interviewer will remember (remember) while he interviews (interview) other applicants. At all times, you should present your most outstanding qualities during an interview to attract (attract) the interviewer. You should, for example, take care to appear (appear) tidy and modestly dressed, avoiding (avoid) the extremes of too elaborate or too casual clothes. On the positive side, clothes may be a good leveler, putting (put) you on a par with other applicants and requiring (require) the interviewer to consider more important qualification. On the other hand, clothes which are (be) too informal may convey the impression that you are not serious about the job or that you may be casual about your work as well as your dress.
五、课文参考译文
准备面试
应聘面试最关键的一点是面试不是单向的。你可以像看待一席谈判那样来看待它。毕竟，你和你未来的雇主都在推销。如果你抱着一种“什么工作都行”的态度去面试，面试官很快就会觉察到。即使这个工作很好，你不会得到它。
你应该象准备谈判那样来准备你的面试。尽你所能找出关于该公司和要面试你的人的一切资料。别不知不觉被抓住。可以上网去看看该公司的网站。把它和它的竟争者作比较。或者，查查黄页或贸易杂志看看它如何做广告。至少找出一点应聘部门的资料以便于提问题。
考虑并记下你的长处和摆在面前的机会。不论失业率有多高，也不管你目前的工作有多么不如意，能看到事物积极的方面是明智的。如果你在某个领域没有或只有极少的经验，考虑你在相近领域的能力。花点时间试着想想该公司可能会聘用什么类型的雇员，还有你应聘这份工作的优势。
第一印象是很重要的，因此要外表好看还要感觉良好。应该选择让自己很自信的服装。找出什么服装可能会使面试官反感。确保你能提前到达面试的地方。据我们所了解到的几家招聘机构称，应聘人不但要重视个人形象还应该注意他们的身势语言。在面试过程中要镇静不应太过紧张。要正视面试官并采用与他们相似的身势语言。应微笑，放松，热情，并且自信。但是要记住自信并不是要咄咄逼人。
别对每个问题都只回答“是”或“不是”。应把每个问题都看作是证明你合适这份工作的机会，但是记住回答要中肯。问到你的爱好时，集体的和个人的活动都要列举一些。回答有关你私人生活的棘手问题时一定要小心。你没必要撒谎，从你最好的角度展现你自己。这也是面试官需要做到的一点。你有权决定你是否想在这个公司工作。另外，你对该公司性质和如何经营的兴趣可能最终将成为你最大的卖点。
六、课文录音全文
The first thing to remember when you go for a job interview is that this is not a one-sided affair. You can treat it the same way that you treat a negotiation. After all, both you and the prospective employer are selling something. If you approach an interview with the attitude “any job will do”, the interviewer will recognize that immediately. If the job is worth anything, you won’t get it.
You should prepare yourself for an interview just as you would do for a negotiation. Find out
as much as you can about the company and the person who is to interview you. Don’t be caught by surprise. Go to the internet and loo k at the company’s website. Compare it with that of its competitors. Alternatively, look in the Yellow Pages or trade magazines to see how they advertise themselves. Make enquiries at the Chamber of Commerce and other relevant organizations. Find out at least a little about the sector so that you can ask interesting questions.
Think of and jot down your strengths and the opportunities that lie ahead. No matter how high the unemployment rate is and regardless of how miserable you are in your current job, it’s always an advantage to see things in a positive light. If you have little or no experience in a particular area, consider your capabilities in a similar area. Spend some time trying to imagine what type of employee the company is looking for and what makes you suitable for the job being advertised.
First impressions count, so look good and feel good before you go. Choose clothes that make you feel confident. Find out what clothes may put the interviewer off. Ensure you arrive at the interview with time to spare. According to more than one recruitment agency we spoke to, interviewees must understand the importance not only of their personal appearance, but also of their body language. During the interview breathe calmly and try not to appear too nervous. Look the interviewer in the eye and adopt similar body language to theirs. Smile and look relaxed, enthusiastic and assertive. Remember one thing, though, assertive does not mean aggressive.
Don’t just answer “yes” or “no” to questions. Treat every questi on as an opportunity to demonstrate that you are suitable for the job, and remember to stick to the point. When asked about your interests, include group as well as individual activities. Be on the lookout for tricky questions about your personal life. You don’t need to lie; just sell yourself in the best light. This is something the interviewer needs to be able to do as well. You have the right to find out whether or not you want to work for the company. Furthermore, your interest in the nature of the company and how it runs may well end up being your big selling point.
Section 3 Writing a letter of application
一、背景知识
求职成功从写好求职信开始。求职信是形象的外延，是与应聘单位的首次“见面”。求职者能否赢得面试的机会取决于求职信能否给用人单位留下深刻的好印象。
求职信一般由以下主要部分组成：
1．说明怎么知道该公司或企业在招聘人员。
2．自信地表明意愿和作为最佳候选人的优势。
3．概括、具体说明候选人条件，特别要提出有过与应聘职位相关的经历。
4．简单提及可能为公司或企业带来的效益、有创建性的工作方案。
5．要求给予面试机会，留下具体、周到的联系方式。
求职信属于正式信函，一定要严格按照正式信函的格式写，信中内容必须有七个标准部分：信头、日期、信内地址、称呼、正文、礼词和带有打印姓名的签名；或九个标准部分：信头、日期、信内地址、称呼、标题/事由、正文、礼词、带有打印姓名的签名和附件（求职信一般附有简历和重要的证书复印件），符合“清楚、简洁、礼貌、正确、具体、周到、完整”的写信原则。
写求职信一定要选用优质信纸和信封，也可以选用有一定色彩的，突出个性，更有效地完成“沟通、信任”的使命。
二、课前提问
1. When do you write a letter of application?
2. Whom do you address to in a letter of application?
3. What information should you provide in a letter of application?
4. What is the format of a resume?
5. What are the most important parts of a resume?
6. What should you be careful of in drafting a resume?
三、语言学习
1．emphasize[动词]强调，看重
emphasize +从句：I would like to emphasize that we are ready to meet the management at any time.我想着重指出，我们愿意在任何时候与管理部门会谈。She stabbed at the air with her finger to emphasize what she was saying. 她手指一戳一戳的, 强调她说的话.
emphasize + n.: He emphasized the importance of careful driving. 他强调小心驾驶的重要性。He banged his fist on the table to emphasize his argument.他用拳头敲著桌子为自己的辩驳助威。
2．move[动词]使……感动：I was very moved by her story. 她的故事使我很感动。3．credible[形容词]可信的，可靠的：It seems credible.这似乎是可信的。Looks credible.看来可信。
4．ask for请求，要求：The people ask for political asylum.人们请求政治避难。I have the right to ask for an explanation.我有权要求一个解释。
5．how about[习语，相当于介词]怎么样，如何：How about going out for dinner?出去吃晚餐如何？How about next week?下星期怎么样?
6．by the way顺便说一句，顺便问一下：By the way, why not drop in for a drink this evening? 顺便说一句，今晚到我家串门喝一杯怎么样？By the way, what happened to all the money I gave you? 顺便问一下，我给你的那些钱呢？
7．refer to参考，查阅：For netmeeting instructions refer to microsoft's documentation or online help.关于NetMeeting指南，可参考Microsoft文档或在线帮助。For further particulars, please refer to Chapter Ten.详情请看第10章。
8．specialize in专门从事，专门研究：I specialize in the sale of cotton piece goods. May I act as your agent?我专营棉布买卖，我可作为你们的代理吗？In college I specialize in organic chemistry.在学院里我主修有机化学。
9．confident[形容词]自信的，确信的
confident + in/ of: We are confident of victory. 我们确信能胜利。One has to be confident in himself.一个人一定要对自己有信心。
10．t ranscribe[动词]抄写：She jotted down a few notes, and later transcribed them into an exercise book.她草草做了些笔记, 然后誊写在练习本上.
11．a variety of种种，一系列：The speaker discoursed knowledgeably on a variety of subjects.
演讲者头头是道地论述了一系列问题。All of them arrive late for a variety of reasons. 由于种种原因，他们都来晚了。
四、参考答案
III. Further Exercises
1. Restudy the dialogue and briefly answer the questions about it.
1) How many parts should be included in an application letter? There are three parts in an
application letter.
2) What is the main function of the first paragraph of an application letter? The first paragraph is
chiefly to attract the reader’s attention.
3) What should be written in the body part of an application letter in order to attract the readers’
attention? To provide specific and credible information about yourself to support your statements.
4) According to the dialogue, how does one make a resume attractive to the readers? A
successful resume should be very concise but complete, and usually no longer than one page for entry-level positions.
5) How does Zhang Yi attract the reader through her job application letter? She has given
detailed information about the source of the recruitment ad. as well as specific qualifications for the position.
6) What should be included in an effective resume? An effective resume should include such
personal information as an applicant’s name, address, and telephone number; job objective;
education background including major, degree, name of your school, and date of graduation;
special interests and skills; and working experience such as jobs held, employing company, date of employment and job duty.
2. Translate the following sentences into English and look at the disc for a suggested version of each.
1) 从《中国贸易》的广告得知贵公司正在招聘秘书，本人对该职位很感兴趣。I know from your advertisement in China Trade that your company is looking for a secretary. This position has greatly aroused my interest.
2) 我所学的专业和已有的工作经验使我有能力胜任这份工作。My major and working experience will enable me to be competent for this position.
3) 东方公司享有很好的声誉，本人很希望在贵公司工作。Oriental company has been enjoying
a very good commercial reputation, so I have a keen interest in working for your company.
4) 我希望我能有机会与你面谈我应聘该职位的条件。I hope I can have a chance for an interview regarding my qualifications for this position.
5) 本人诚实，热情，工作努力，有团队精神。I am sincere, enthusiastic, hardworking and of team spirit.
五、课文参考译文
写求职信和简历
A: 嗨，这儿有个招聘人事助理的广告。我想写封求职信和一份简历去试试。你知道怎们向那公司有效地推销我的能力吗。
B: 据我所知，在这份信中你应该向该公司描述你对该职位的兴趣和获得该职位的资格，而在你的简历中你应该介绍这些兴趣和条件的重点。
A: 那具体是如何组织的呢？
B: 在第一段中，你要如实陈述你写这封信的原因，指明你所申请的职位。同时你也可以写你是怎么知道这个公司的。第一段应简短，诚实。
A: 知道了，这是为了吸引读者的注意。那正文怎么写呢?
B: 这是最主要的一部分，你可以有一两段来强调你最突出的条件并把它们和你正在申请的
职位的需要联系起来。打动读者的秘密在于向他们陈述具体可信的，能支持你的陈述的信息。
A: 明白了。那结尾怎么写呢？
B: 虽然这部分通常很短，但它是绝对必要的。在这部分，你应该有礼貌地要求面试并给读者留下你的电话号码，你的地址或电子邮件。要记得说明你有空的时间。
A: 好的，我知道了。那简历怎么写呢？
B: 唔，简历通常是包括在求职信中的。它应该是你个人资格和经历，包括教育和工作经验的一个简短报告，
A: 我应该写得详细些吗还是···
B: 其实不用很详细。实际上，看的人只会用很短的时间来阅读每份简历然后再挑出一部分来细看。所以成功的简历应该非常简明而全面，入门水平职位的简历通常不超过一页。A: 哪些东西是必要写的呢？
B: 以下这些信息通常在简历中是很必要的：
? 姓名? 、地址、和电话号码
? 工作目标?
? 专业、学位、学校和毕业时间
? 特长
? 以前的工作、聘用的公司、聘用的时间和工作职责（如果有的话）
A: 你能稍微解释一下什么是“工作目标”吗？
B: 好的。简单来讲它就是你正在找的工作或职位。
A: 我希望我在找到这份工作之前打个漂亮仗。
B: 顺便提一句，这儿有些样信给你参考。
A: 你真是周到。谢谢。
B: 这是一封求职信。
斯旺女士，
很多媒体还有我的朋友都提到贵公司专门经营晚礼服已有十年了，一直享有很好的商誉。贵公司在12月12日的北京日报上招聘“行政秘书”的广告引起我很大的兴趣。
今年七月份我将从北华大学毕业，我相信我所学的技巧和知识能让我胜任贵公司的秘书一职。在北华大学学习行政秘书课程的四年中，成为一名高效的秘书一直是我的目标。
我有自信处理好办公室的日常工作。这是因为我每分钟能打70个字，做记录每分钟120字，可以转录电话信息，会归档等等。流利的英语口语和书面表达、高效的旅游和会议安排、熟练的商业交际技巧使我可以为忙碌的上司完成各种任务。
我在商业管理课程上学到很多商业理念。在简历中所列的暑假工作中，我认识到与其他员工合作的重要性也认识到做个值得信赖的人的重要性。
我很有兴趣到ABC公司工作。我能否有机会与贵公司面谈我做秘书的资格？请您拨打23765898晚上9点以后都能找到我。
谨启
张一
B: 以下是一份简历。
张一
小泉路234号
河北省兴安市546123
工作目标：秘书
教育背景
北华大学
学位：文学学士2001
专业：秘书管理
课程：打字（每分钟70字），速记（每分钟120字），秘书实务（函电、归档、接电话、财务、记录、报告调查、写作和旅游安排），英语，心理学，商业法，
经济学，统计学，商业交际等。
活动
助理编辑，《红黄白》大学生文学杂志
秘书，北华大学学生会
兼职经历
2000 夏天在北京远东贸易公司给李敏女士
做销售经理助理，核对工作安排，
接电话，誊写口述，打字等等
1999 秋天在广州东方公司
为郑经理做秘书兼翻译
核对工作安排，为贸易谈判和商业交际做口译
六、课文录音全文
A: Hey, here is an advertisement for the position of Personnel Assistant. I want to apply through a job application letter and my resume. Do you know how to sell my qualifications to the company effectively?
B: According to what I know, in such a letter, you should present to the organization your interests in and qualifications for the position, while in your resume you should introduce the main points of them.
A: Then how should I arrange it in concrete form.
B: In the opening paragraph, you should state sincerely the reason for your letter, identify the particular position you’re applying for, and you may also indicate how you learned about the company. The opening should be short, and truthful.
A: I know; that is to attract the reader’s attention. How about the body part?
B: This part is the most important part. You can have one or two paragraphs to emphasize your strongest qualifications and relate them directly to the needs of the position you are applying for. And the secret to move the reader is to provide specific and credible information about yourself to support your statements.
A: I see. Then what’s the use of the ending?
B: Though this part is usually short, it is absolutely necessary.In it, you should ask for a personal interview politely and provide your phone number and your home address or e-mail address for the reader. And remember to indicate the time you are available for an interview.
A:Ok, I’ve got it. Now, how about a resume?
B:Well, a resume is always included with the job application letter. It should serve as a brief record of your personal qualifications and experience, including education and working experience.
A:Should the resume be very detailed or …
B: Actually no. Typically, the readers only spend a very short time reading each resume and select some to study in more detail. So a successful resume should be very concise but complete, and usually no longer than one page for entry-level positions.
A: What should I include in a resume?
B: The following information is generally believed to be essential in a resume:
1Name, address, and telephone number
2Job objective
3Major, degree, name of your school, and date of graduation
4Special interests and skills
5Jobs held, employing company, date of employment and job duty (if any)
A: Can you e xplain a bit about the “job objective”?
B: Ok, it is simply what job or position you are looking for.
A: I hope I can do a good job before I get the job.
B: By the way, here are some samples for you to refer to.
A: You are very thoughtful. Thanks.
B: This is the application letter.
June 6, 2006
Dear Mrs. Swan,
I know from different media and my friends that your company has specialized in evening wear for more than ten years and has a good commercial reputation. Your advertisement in the BEIJING DAIL Y of December 12 stating that you are looking for “an executive secretary” has greatly aroused my interest.
I will graduate from Beihua University in June and I believe that the skills I have attained and the knowledge I have gained will enable me to be an efficient secretary in your company. During my four years of study in the Executive Secretarial Science Program at Beihua University, my goal was to become qualified to work as an efficient secretary.
I am confident in performing office duties because I can type at the rate of 70 words per minute, take dictation at 120 words per minute, transcribe telephone message, and file. I speak and write English fluently, can make efficient travel and meeting arrangements, and have smooth business communication skills which enable me to perform a variety of duties
for a busy executive.
I have acquired a broad concept of the business world from business administration courses I have taken.From my summer jobs, listed on the enclosed resume, I learned the importance of cooperating with the other workers and of being dependable.
I have a keen interest in working for ABC Company. May I have an appointment to discuss my qualification as a secretary with your company? You can reach me at 23765898
anytime after 9:00 p.m..
Sincerely,
Zhang Yi
B: I have enclosed my resume as well. And the following is the resume.
Zhang Yi
234 Xiaoquan Street
Xing’an City, Hebei 546123
Tel: 010-********, E-mail: ffyy@https://www.sodocs.net/doc/1714442987.html,
OBJECTIVE: SECRETARY
EDUCA TION
Beihua University
Degree: B. A. 2006
Major: Secretarial Management
Courses: Typewriting (70 words a minute); Shorthand (120 words a minute); Secretarial procedure (Correspondence, Filing, Telephone, Financial, Records, Report
research and writing, Travel arrangements); English; Psychology; Business Law;
Economics; Statistics; Business Communications.
ACTIVITIES
Assistant Editor, Red, Yellow and White, College student literary magazine
Secretary, Student Union of Beihua University
PART TIME WORK EXPERIENCE
Summer, 2000 Far East Trading Company, Beijing
Assistant to Sales Manager, Mrs. Li Min, checked assignments, answered
telephones, transcribed dictation, typed etc.
Autumn, 1999 Orient Company, Guangzhou.
Secretary and interpreter to Director Mr. Zheng, checked assignments,
interpreted for business negotiations and business communication Section 4 Getting some knowledge of a Secretary
一、背景知识
秘书是直接为领导服务的办公室人员，协助领导处理政务和日常办公事务，是领导的参谋和助手。他的从业范围很宽，凡是有管理组织、有领导的地方都有秘书，主要分布在党政机关、群众团体和企事业单位等。
秘书工作是个古老的职业。秘书的出现，必须具备两个条件：一是管理组织的出现。原始社会，生产力低下，没有领导和被领导之分，随着生产力的发展，出现了社会管理组织，出现了领导和公务活动，也就需要秘书协助领导处理公务，秘书与领导有着天然的联系，先有领导，后有秘书。二是文字的出现。有文字才能有公文，而公文的制作、传递、管理，是秘书工作的重要内容。因此，秘书同文字、公文是密不可分的。
二、课前提问
1.What’s the definition of a secre tary?
2.What are the general duties of secretaries?
3.How many types of secretaries do you know? What are they?
4.What are the most important qualities of a secretary?
5.What skills does a secretary need to have?
6.What kind of relationship should a secretary and his/her boss keep?
三、语言学习
1. come from来自，起源于：She comes from a long line of actresses.她出身于演员世家。These
creatures were believed to have come from outer space.据信这种生物来自外太空。
2．be privy to私下参与的，4. 秘密的：I was not privy to the discussion, so I cannot tell you what was decided.我并不5. 了解讨论的情况，6. 所以无法告诉你做了什么决定。I wasn't privy to the negotiations.我对那些谈判并不7. 知情.
3．in that respect在那一点上：His opinion differs from mine in that respect. 他的意见和我的在那一点上有不同9. 之处。
4． transact[动词]办理，11. 处理：This sort of business can only be transacted in private.
这种事情只能私下处理。My passport has been transacted. 我的护照已经办完了。
5．. as follows/ as follow如下：The full text reads as follows.全文如下。Subject to our final confirmation we will send you our offer as follow.在我们最终确认以后，13. 就将实盘送给你们。
6. be responsible for对……负责：In no way am I responsible for what has happened. 我决不
15. 对发生的事情负责。We should be responsible for the generation as yet unborn.我们应
该对下一代负责。
7. carry out执行，实施：No matter what difficulty you will meet with, carry out your plan.
不18. 管你遇到什么困难，19. 都要执行计划。
8. in other words[副词]换句话讲，也就是说：In other words, none of us can go to the movie.
换句话说，我们都不能去看电影。In other words, we'd better change our plan.换句话说，我们最好改变一下计划。
9．respective[形容词]各自的，各个的：The three men were given work according to their respective abilities. 这三个人根据各自的能力被分配了工作。After the party we all went off to our respective rooms. 聚会之后我们回到各自的房间。
四、参考答案
III. Further Exercises
1.Restudy the passage and briefly answer the questions about it.
1) Where does this word “secretary” come from? The word “secretary” comes from the Latin
wor d sēcrētārius, meaning “confidential employee”.
2) How is a secretary defined? A secretary is defined as an executive assistant who possesses
a mastery of office skills, demonstrates the ability to assume responsibility without direct
supervision, exercises initiative and judgment, and makes decisions within the scope of assigned authority.
3) What will be some possible duties of a secretary? A secretary usually does almost
everything in the office, for example, typing, keyboarding; transcribing; processing mail, and telephoning, etc.
4) Why is a secretary very important for a modern office? A secretary is responsible not only
for carrying out the executive’s wishes but also for helping to maintain a well-organized and efficient office.
5) How are secretaries classified? Secretaries can be classified into five kinds: Administrative
Assistant, Administrative Secretary, Executive Secretary, and Secretary-Receptionist.
6) What skills and abilities must secretaries have before they serve as a professional secretary?
they all must have: secretarial skills, organizational ability, administrative ability, good communication skills, and self motivational skills before they serve as a professional secretary.
2. Decide whether the followings statements are True or False
1) A secretary sometimes should deal with some private or secret tasks. (T)
2) Today, a secretary is only responsible only for carrying out the boss’s wishes. (F)
3) Since a secretary’s work is usually office routine, the methods of handling inform ation are
simple. . (F)
4) A modern secretary should have the ability to bear responsibility and to make decision
without supervision. . (F)
5) According to the survey by APSI, secretaries can be divided into different types and they
are completely different positions. . (F)
3. Translate the following into Chinese.
受聘的秘书通常需要完成几乎以下所有的办公室事务:打字、键盘录入，转录，处理邮件，接听电话，安排约会，接待来访者，编写和修订文件，调查和协调会议、会面和电话会议，做旅游安排，复印，并安排时间和组织工作等等。这一些构成了秘书的日常办公室事务。在现代社会，秘书是管理团队中重要的一员，不但要负责完成上司的意愿还要帮助维持组织良好、工作高效的办公室。换句话说实际工作中的秘书会面临许多可能的工作情景。因此，只有那些受过专门职业训练的秘书才能在一个处理信息方法很复杂的世界里生存。
五、课文译文
了解秘书
秘书一词源自拉丁语单词，意为“心腹雇员”。今天的秘书仍然是与机密信息有关的人物。从这一点来讲，这个工作并没有什么变化。
按《牛津英语大辞典》的解释，秘书是可以委以私人或秘密事务的人，他是指被雇佣来为他人、社团、公司和公众机构处理函件，做记录，以及处理其他各种事务的人。《美国国际职业秘书》把秘书定义为掌握办公室技巧的行政助理，他具有不需要直接监督就能承担责任的能力，并能在授予的权力范围内发挥创造性，做判断，做决定。
因此,受聘的秘书通常需要完成几乎以下所有的办公室事务:打字、键盘录入，转录，处理邮件，接听电话，安排约会，接待来访者，编写和修订文件，调查和协调会议、会面和电话会议，做旅游安排，复印，并安排时间和组织工作等等。这一些构成了秘书的日常办公室事务。在现代社会，秘书是管理团队中重要的一员，不但要负责完成上司的意愿还要帮助维持组织良好、工作高效的办公室。换句话说实际工作中的秘书会面临许多可能的工作情景。因此，只有那些受过专门职业训练的秘书才能在一个处理信息方法很复杂的世界里生存。
从称谓上讲，根据ASPI1981年的调查表明秘书头衔可以分为五种：行政管理助理、行政管理秘书、行政秘书、秘书和接待秘书。每一种都有它们各自的技巧和资格。但是，在他们成为职业秘书之前都必须掌握：秘书技巧、组织能力、管理能力、良好的交际技巧和主动精神等等。
六、课文录音全文
The term secretary comes from the Latin word sēcrētārius, meaning “confidential employee”. Today, a secretary is still an employee who is privy to confidential information. In that respect, the job has not changed.
As The Oxford English Dictionary states, a secretary is one who is entrusted with private or secret matters and one who is employed to conduct correspondence, to keep records, and usually to transact various other business, for another person or for a society, corporation, or public body. American Professional Secretaries International (APSI)defines a secretary as an executive assistant who possesses a mastery of office skills, demonstrates the ability to assume responsibility without direct supervision, exercises initiative and judgment, and makes decisions within the scope of assigned authority.
Accordingly, a secretary usually does almost everything in the office, such as: typing, keyboarding; transcribing; processing mail; telephoning; scheduling appointments; greeting visitors; composing and editing documents; researching and coordinating meetings, conferences, and teleconferences; making travel arrangements; handling reprography; and organizing time and work.. These form the daily office routine for a secretary. In modern society the secretary is an important member of the management team, responsible not only for carrying out the executive’s wishes but also for helping to maintain a well-organized and efficient office. In other words, a secretary entering the work force faces many possible job situations. Therefore only those who have received specialized professional training will survive in a world where the methods of handling information are complex.
Technically, according to the survey by APSI in 1981, the titles of secretaries can be classified into five categories: Administrative Assistant, Administrative Secretary, Executive Secretary, Secretary, and Secretary-Receptionist. Each has its techniques and qualifications, but they all must have: secretarial skills, organizational ability, administrative ability, good communication skills, and self motivational skills before they serve as a professional secretary.