FORMAL REPORT COMPONENTS

FORMAL REPORT COMPONENTS

Basic Format

?Total 10-15 pages, including appendices. No

penalty for longer reports as long as appropriate writing style maintained.

?Single spaced, no indent, left justify only ?Page numbers in upper right corner

? 1 blank line between new paragraphs

?Final report must be bound, with loose letter of

transmittal clipped to cover.

https://www.sodocs.net/doc/9515829093.html, 夹桶器汽车尾板升降平台https://www.sodocs.net/doc/9515829093.html, https://www.sodocs.net/doc/9515829093.html,

Headings

?Major section headings start a new page, 1 blank line after.

?1 blank line before and after sub-headings. ?3rd level subheadings must be easily distinguished from others

?There should be at least one sub-heading on each page (a whole page of text with

no sub-heading will be penalized)

?No orphan headings.

Page 4

HEADINGS

Sub-Heading

Note how easy it is to distinguish between the major, section heading and the sub-heading.

Sub-Heading

Note that consistent spacing is used, skipping one line both before and after a sub-heading.

Third-level headings.If used should

be easy to distinguish from major, section headings and sub-headings.

Letter of Transmittal ?Announce the topic and explain who authorized it.

?Briefly describe the project and preview the conclusions –if the reader is supportive.

?Close expressing appreciation for assignment, suggesting follow-up actions, acknowledging the help of others, and offering to answer questions.

Title Page

?Balance the following lines:

*Name of the report in all caps (e.g. Final

Report)

*Receiver’s name, title, and organization

*Team name and team members

*Date submitted (month/year)

?No page number on title page (page 1 is executive summary)

FINAL REPORT

XYZ Corporation Jane Smith, VP Marketing

Longhorn Consulting Bruce Springsteen, Faith Hill, Huey Lewis, Melissa Etheridge

April 2006

Table of Contents ?Show the beginning page number where each report heading appears in the report (do not put page number range, just the first page number).?Connect headings to page numbers with dots.

?Headings should be grammatically parallel

?Include major section headings and sub-headings

?No page number on TOC page

TABLE OF CONTENTS

Executive Summary (1)

Introduction (2)

Background

Purpose

Scope

Research Questions

Report Organization

Research and Analysis (4)

Methodology

Findings

Conclusions & Recommendations (6)

Appendices (7)

Appendix 1: Survey questions

Appendix 2: Client proposal

Appendix 3: PowerPoint slides

Executive Summary ?Include

–challenge statement (client focused)

–a little background (type of organization, what

they do, size, when established)

–SMART goal (team focused)

–a little research summary (techniques/sources used, research questions if have room)

–conclusions and recommendations (all, but

summarized)

Executive Summary (cont)

?This is first page of report (page 1)?Typically 1-2 pages

?OK to copy/repeat portions of report in E.S

Introduction ?Background: Provide a full description of the client and the challenge.

?Purpose: Client’s perspective on the challenge/motivation for report (e.g. XYZ’s goal for this project is to....). Include significance of challenge (what difference will it make?).?Scope: Clarify the scope and limitations of report. (include your SMART goal)

Introduction (cont)?Research questions: from proposal –your broad, upper level questions/areas of investigation (NOT detailed survey questions). Must include benchmark question.

?Preview report’s organization. “The next section presents our research and analysis followed by our conclusions and recommendations.”

?Introductory paragraph for the section (this can also be used for executive summary)?Methodology

–For all types of research provide:

?Goal for each piece of research (what is your

question/hypothesis?)

?Data source

–For surveys give # surveys distributed, how distributed, how population chosen

–For observations give how, when, where observations

occurred

–Refer to more detailed information in appendix

?Analysis/Research Findings

–Goal = supply proof for conclusions

–Discuss, analyze, and interpret (don’t just give results, also say what they mean –particularly with

benchmarking)

–Remember to report on all your research, including

interviews with client and personal observations

(discuss in methodology too)

–Support your findings with evidence

–(new) Provide summary paragraph of key findings

and their significance at end of section

?Explain all graphs in writing

?Arrange the findings in logical segments that follow your outline. Findings should be presented in the same order as discussed in methodology.

?Use clear, descriptive headings.?Present “just the facts”, no opinions, no feelings.

?At end of section, introduce next section (conclusions and recommendations).

Conclusions/Recommendations ?Conclusions: explain what the research findings

mean in relation to the challenge.?Recommendations: Start with a verb and suggest actions to address challenge.?Enumerate conclusions and bullet related recommendations.

?Conclusion answers the question, “why will your recommendation work?”

?Conclusions are clearly drawn from the presented research (“based on....”)

?(new) Introduce section with challenge statement and significance

?Provide a final focus paragraph that relates recommendations back to SMART goal.

CONCLUSIONS AND RECOMMENDATIONS 1.Based on our survey results and

literature review, volunteer retention is

increased when volunteers report feeling

appreciated.

?Initiate a volunteer reward program to recognize hours of service and

leadership (see appendix for an

example from abc organization).

2.Based on the experience similar

organizations, volunteer retention is

increased when volunteers report their

skills are utilized and they feel part of the

organization.

?Introduce an initial interview system to identify the skills of volunteers.

?Match new volunteers with a mentor to speed the volunteer assimilation.

Appendix

?Begin section with a cover sheet that includes a list of all items in appendix

?Items should be numbered and titled (e.g. Appendix 1: Volunteer Survey). If difficult to put a number/title on the appendix item, use a cover sheet with the item’s

number/title.

?Include items of interest to some, but not all, readers (questionnaires, detailed budgets, etc).

?Include a reference list showing all the works cited and consulted arranged alphabetically by author/source. For help with reference formatting, you can consult the

website EasyBib at https://www.sodocs.net/doc/9515829093.html,/. ?Include signed copy of your client proposal.

?Include your PowerPoint slides.

?(new) Include your team agreement.

Format/Content Considerations ?Use present or past tense except for conclusions/ recommendations, which may be future tense.

?Stay positive (no “problems”)! Any negative information should be “buried” in the findings section and reported briefly, factually.

?No “we feel” or “we think” outside of the recommendations –just the facts.

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《大学英语》试卷 考试时间:90分钟闭卷任课老师: 班级:学号:姓名:成绩:Ⅰ .Match the words in column A with the explanations in column B. (15 points Column A Column B 1. term a.. easy to get to 2. department b. accept sth.as true 3. overseas c. give great pleasure to 4. charge d. one of several division in a university, etc. 5. worth e. abroad 6. believe f. one of the periods into which the academic year is divided 7. somewhat g.. become less tense; rest 8. convenient h.. good of useful enough to do or have 9. relax i. responsibility, care or control 10. delight j. a little II. Multiple choice questions (15 points There are five sentences in this section. Beneath each sentence there are four choices marked A, B, C and D. Choose one or more that you think are suitable. park.

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第二部分词汇与结构(40分) 阅读下面的句子和对话，从A、B、C三个选项中选出一个能填入空白处的最佳选项，并在答题纸上写出所选的字母符号。(每题2分，共40分) 6. David is only accountant in my father's company. A.a B. an C. the 7. I usually get up ______ 7 o'clock in the morning. A. at B. in C. on 8. _____ name is Clair. A. She B. She's C. Her 9. There is in front of the television. A. a sofa B. sofa C. many sofas 10. I don't want milk in my coffee. A. some B. any C. many 11. I'm sorry she's not in. Would you like to a message? A. leave B. rest C. keep 12. Hurry up. We don't have ______ time. A. many B. C. too many 13. You ____ go to bed and sleep. A. need B. should C. would 14. She is making ______ a cup of coffee. A. itself B.himself C. herself 15. What ____ they do on Sundays? A. have B. do C. are 16. I'm bad at spelling, but Jane is _______ than me. A. less B. bad C. worse 17. It heavily here at this moment. A. rain B. rains C. is raining 18. _______ you like to go to the pub after work? A. Would B. Should C. Could 19. Mark is responsible the international market.