常见英文公文

一便函或备忘录(Informal Letters or Memos)

二便笺(Short Note)

三通知(Announcement)

四事务信函(Business Letters)

五留学申请信(Application for Admittance)

六奖学金申请信(Applications for Scholarships)

七求职信(Letters of Applying for a Job)

九投诉信(Letters of Complaint)

十社交书信概述

一便函或备忘录(Informal Letters or Memos)

便函和备忘录通常用于公司内部传递信息，将实情、信息、观察资料等进行传阅。便函和备忘录包括如下固定格式：

Date：(日期，如September 12, 2001)

To：(收文人，如All Faculty)

From：(发文人，如Jim B. Hardemann)

Subject：(事由，如Faculty Meeting)

写作特点：

1 在date,to,from,subject字样后填上相应的内容。

2 在上述字样下面空两行写正文。

3 不用称呼和结尾礼词。

发文人的姓名首字母写在与正文末行空一行的地方。

【例一】

TO: Henry Smith, Sales Manager

FROM: Jack Wong, Personnel Manager

DATE: May 4, 2000

SUBJECT: Applicants for Sales Post

Attached are the resumes and certificates of four applicants who have applied for your department position.

Please evaluate these applicants and then recommend people you want to interview to me.

As soon as I have the names, I will make arrangement for the interviews.

J.W.

【例二】

To: Ted Feng

Date: Oct. 1st

From: Paul Andersson

Time: 17:42

Topic: Delay of arrival

Paul called for you, just after you had left work. He missed the flight due to the bad weather. He will not arrive until 5 p m today on flight No. JL608. You are requested to meet him at the airport and drive him to Holiday Inn. This means you needn t wait for him at lunch time tomorrow. To make up he wants to invite you for dinner.

Nancy

二便笺(Short Note)

便笺是一种简短信函。它的形式比一般书信简单，多使用非正式语体。写便笺时要写清楚以下几项：

(1)时间：即某月某日，如Feb.11，2001

(2)人名

(3)事由

注意月份的全拼及缩略形式。月份的缩略形式为：Jan.,Feb.,Mar., Apr., May June, July, Aug., Sept., Oct., Nov., Dec.

【例一】

Wednesday, 21st March

Dear Prof. Rainman,

I'm sorry I couldn't make our 11 o'clock appointment. Prof. Wolf's lecture lasted a lot longer than I expected. I could meet you in the library Reading Room 4 tomorrow at 10, if that is convenient for you. If not, please leave a note in my mailbox ＃334, this afternoon. Thank you,

Elizabeth

【例二】

2nd August

Ms. Zhao,

A friend of yours, Li Ping, made a long distance call from Xi'an this morning while you went out. She asked you to book an air ticket for Shanghai at 9 o'clock, August 5, and make a reservation for hotel room tonight. I am sorry that I can't pass on the message to you in your presence, because I was ordered to do something urgent. See you then.

Mary

【例三】

7:30 a.m.

Dear Mr.David，

I very much regret I was unable to attend school this morning owing to a severe attack of illness. I am enclosing herewith a certificate from the doctor who is attending me, as he fears it will be several days before I shall be able to resume my study. I trust my enforced absence will not give you any serious inconvenience.

Sincerely yours,

Peter

【例四】

8:30 A.M.

Dear Peter:

I have done all my things here. I sincerely thank you for the trouble you have taken for my sake. I am leaving for home by train at two this afternoon. This is to say good bye to you. Please kindly remember me to your wife.

Yours ever,

Jack

【例五】

May 2, 2001

Dear Lucy,

Can you think of a single good reason why you shouldn't spend next weekend with us? I've just been out looking at the garden,and it's beautiful,you'll like it.

Also,I'm going to have a young man here, a friend of Alva's. His name is Peter Groesbeck.Other information you can find out for yourself. Bring your bathing suit, we will

meet your usual Saturday morning train.

Affectionately,

Alan Liu

【例六】

July 20, 2001

Jack,

Here are the two tickets I mentioned yesterday for the Beijing Opera “Farewell To My Concubine”. You may bring anybody along with you. I hope you'll enjoy it.

Xiao Zhang

【例七】

Mon. morning

Miss Lili,

Our Personnel Manager, Mr. Steward, will be in Shanghai on business for five days. Please reserve a plane ticket from Beijing to Shanghai on April 20 for Mr. Steward and then send it to his office, and call to book a single room in Holiday Inn, with bath, from April 20 to April 24 inclusive. Thank you very much.

Zhang Li

【例八】

August 13

Judy,

Write to Frank for me. Tell him I'm sorry he's not well and I wish he'd recover soon. Propose September 2 lunch meeting.

Give Bill a call and apologize to him. I can't be at his daughter's birthday party this evening because of the task of receiving an important delegation. Wish her a happy birthday. Thanks.

D.H.

【例九】

Ted,

Is there any way we could meet for lunch today? I need to consult you about the reception of Nanyang Industrial Co., Ltd. They will open a new branch in Pudong on August 8, next Thursday.

I think we have to cancel the appointment with Mr. Zhang of Bank of China. Contact me as

soon as possible.

Hohnny Hwang

2001/8/15

【例十】

Babara,

Please reserve a double room and bath at Holiday Inn for Mrs. Robert Anselmi of Eagle Sports from December 3rd to December 6th. They will arrive the evening of the 3rd, before 6 p.m. and depart the 6th before 11 a.m.

If a room is not available for that weekend, please make other plans. Otherwise please advise her of the reservation.

Jasper

【例十一】

June 5, 2001

Dear Carlos,

After graduation is a great time to have a party. Being at your house is always lots of fun. My parents will be coming, too.

Thanks for the invitation.

Your friend,

David(signed)

【例十二】

June 5, 2001

Dear Carlos,

I wish I could attend your graduation party. I know it will be lots of fun. Unfortunately my parents have already invited several of our relatives over for a celebration. I wonder if you could come on Saturday evening so you can tell me all about the party.

Your friend,

David(signed)

【例十三】

June 15, 2001

Dear Aunt Alice,

The sweater you knitted for me for my graduation is soft and warm and beautiful. It matches perfectly the skirt mother made for me. How thoughtful both of you were. Thank

you so much.

Love,

Cindy(signed)

【例十四】

July 20, 2001

Dear Mr. and Mrs. Pacini,

Thank you very much for letting me spend last weekend at your house while my parents were out of town. I had a great time at the baseball game.

I really enjoyed myself. I hope that Tom can spend a weekend with me soon. Sincerely,

Matt Brendan(signed)

【例十五】

Oct. 4

Susan,

I am sorry to have to tell you that I shall not be able to come to the party, because I have

a bad cold. I do hope you have a good time.

Fei Hong

【例十六】

Bill,

Please let me have as soon as possible the information about your flights to Canada by next week. Thanks.

Sun Xiaocheng

【例十七】

Dear Li Meng and Ya Kun,

Many thanks for your kind invitation to dinner on Oct. 2nd. David and I accept with pleasure.

Cathy

【例十八】

Dear Mrs. Teresa,

A Mr. Mohammed who recently arrived from Iran wishes to see you. You are requested to ring him up any time tomorrow evening from 6:00 to 9:00 at 401-6646, ext. 2246.

Lisa

【例十九】

Dear Mr. Brown,

I beg to inform you that I shall be unable to attend classes tomorrow owing to important business in my family.

I shall be very much obliged if you will grant me my application.

Xiao Mei

三通知(Announcement)

通知一般公布即将发生或已经发生之事，如宣布举行各种比赛，放映电影或录像，举办晚会，召开研讨会等等。通知的格式可按书信或备忘录的形式写出，一般应至少包含以下几部分内容：(1)时间(2)地点(3)活动(4)其他细节

【例一】ANNOUNCEMENT Lecture on Twentieth century American Literature Speaker: Mr. Robert Woo

Time: October 28, 2000

Place: Room 504, Audio Visual Center

Mr. Robert Woo, Professor of English language and literature and Director of the Institute for Sino American Studies at Foreign Languages University, specialized in the study of the American literature development. Teachers and students of the English Department are warmly welcome.

English Department Office

【例二】Announcement

Owing to the speedy expansion of our business, we find it necessary to remove our department store to more spacious premises. We beg to inform our customers that on and after May Day, we shall be at 103 Shanghai Road. You are warmly welcome to our new address.

【例三】Announcement

The luxury cruise bus to Dallas, Baton Rouge, and Atlanta is scheduled to arrive in Dallas at 1:45 this afternoon. There will be a fifteen minute rest stop at that time. We will have a thirty minute dinner stop in Baton Rouge at 6:45 for those of you who are continuing on to Atlanta. We should arrive in Atlanta at 1:45 tomorrow morning. Please remember the

number of your bus for reboarding. That number is 3224. Thank you for traveling with us. Have a pleasant trip!

【例四】BUS TOUR

We are arranging for a bus tour to the Summer Palace on this SATURDAY, 24th September. The bus will depart from the Beijing Hotel shortly after 8:30 a.m. and will return around 6 p.m., in time for dinner at the Hotel. Lunch will be served at Listening to the Orioles Singing Restaurant in the Summer Palace. There will be quick stops at Haidian Free Market and Beijing Zoo on our way back. If you would like to join us, please place your name on the sheet on the Notice Board, or tell Mr.Wang Huaide or Xiao Liu at the front desk, and meet in the lobby at 8:30 a.m., SATURDAY, 24th September.

Cordially yours, (Signature)

Hu Wendi, Tour Guide

【例五】ANNOUNCEMENT

Because of the rain the swimming competition will not be held at the New Town Swimming Pool as planned. It will be held at the Jackson Sports Center. Buses will be leaving school at 10 to take you to the Center. It’s about a 15-minute ride. You will be returning to school at 3:15 in time to catch your usual buses home.

Sports Office

XADMiN

2005-1-4, 05:21 AM

四事务信函(Business Letters)

事务信函概述

不同的事务信函要达到的目的各不相同，例如求职信、拒聘信、

询问信、投诉信等等。事务信函书写的好坏关系到事务洽谈的成败。因此，写事务信函时，要具有高超的驾驭语言的能力，按固定格式写。

事务信函的格式由八个部分构成：

发信人公司名称和地址（信头）；收信人公司名称和地址（信内地址）；称呼；信体；结束语；落款；发文编号；附言.

● 信头包括发信人所在单位的名称、地址、邮政编码、电话、电传、电子邮件信箱及发信日期，写在信纸的右上方。

● 信内地址包括收信人所在单位的名称或收信人的地址，必须同左边的空白处取齐，与信头间隔二行至四行的距离为佳。

● 书信开头客气称呼的方式取决于写信人与收信人之间的关系。规范的称呼通常是：Dear Sir, Dear Madam, Dear Mr. Smith, Dear Miss Green, Dear Mrs. Brown, Dear Ms. Jane，Gentlemen。

● 信的主体可由一段或多段组成，全从左边空白处写起或缩行二个字母至四个字母的距离。

● 常用的书信结尾有：Yours truly, Yours sincerely, Yours cordially, Yours respectfully。

贸易关系用：Yours truly, Yours sincerely

贸易及朋友关系用：Yours cordially

与上级关系用：Yours respectfully

给年长者或位尊者用：Yours very respectfully

● 落款时，写信人必须在印刷体的名字上方签上自己的姓名。

● 发文编号：抄送人将姓名用小写缩写写在签名下方空一行处，以示对信件负责。

● 附件用Enclosure标明。

五留学申请信(Application for Admittance)

留学和奖学金申请信中须写明下列几点：

(1)写明申请学校和所学专业。

(2)提供申请人的个人资历。

(3)索取申请学校相关的申请表等。

留学申请信

【例一】

Post Office Box 2418

Branch 28-5

Post Code 100081

Beijing, P.R.C.

November 12, 1997

The Registrar of Admission

The Graduate School of

the Pennsylvania State University

U.S.A. 16802

Dear Sir:

I am deeply interested in your graduate school in the Department of MechanicalEngineering, and plan to apply for admission for the fall of 1998. My GPA in the university was 3.5, and I plan to take TOEFL and GRE in October and December, 1997, respectively.

Please send catalog and application forms to me. I shall be greatly appreciated.

Very truly yours,

Wang Yang

【例二】

Department of Applied Physics

Tsinghua University, 100084

Beijing, China

Sept. 11th, 1999

RE: Applying for Admittance

Office of Graduate Admissions

Boston University

Massachusetts, U.S.A.

Dear Sir,

I am writing in the hope that I may obtain an opportunity to further my study in Applied Physics toward Master degree in your university.

My name is Li Jin, an undergraduate student of the Department of Applied Physics, Tsinghua University(China). Next year in the summer, I will graduate and get my BS degree. I plan to continue my study and research in this field under the instructions of first class professors and in a dynamic academic atmosphere. I chose Boston University because there are a congenial team of researchers, an array of databases and research projects in your school of Physics. I believe my interests are extremely congruent with the strengths of the school. And my solid academic background will meet your general entrance requirements for graduate study.

I will appreciate it very much if you could send me the Graduate Application forms, the Application form for Scholarships/Assistantships, a detailed introduction to the School of Physics, and other relevant information. My mailing address is shown on the top of this

letter.

I am looking forward to hearing from you soon.

Sincerely yours,

Li Jin

【例三】

English College

Beijing Foreign Language University

Beijing 100083

P.R. China

June 16, 1999

Office of Admission

Huntington University

Dear Sir,

Thank you for your letter and the application forms. Enclosed you will find the completed forms and three checks (80 dollars) for the application fee and the first month s rent for dormitory. The additional 5 dollars will be deposited at your college. I shall appreciate any favorable action you might take in admitting me to your college for the spring semester of 1998. I am most anxious to hear from you soon.

Sincerely yours，

Zhao Pengfei

【例四】

Department of Finance and Econmics

Shanghai Jiaotong University

Shanghai 200043

May 1, 1999

Graduate School

Oxford University

London

Dear Sir:

Thank you for your email and kind offer! Definitely, I would like to try to apply for a visa for the winter quarter. I understand that both you and Professor Black have tried very hard to help me with my situation and I appreciate your efforts.

As it is true that nobody really knows why the visa officers refuse certain applicants and allow others, I have been told by several successful visa reapplicants that reapplying with a new I 20 with a slightly different offer from the US schools would help. For example, a slight increase in financial aid and so on. I don't know whether this is something possible for you to consider for my situation. But I would really appreciate if you could consider some possibilities. I know that I have given you enough trouble and please ignore my request if it is too difficult for you to do. I will simply try my best to get my visa and come to your school.

Thanks!

Sincerely yours,

Liu Liping

【例五】

Department of Electronics

Tianjing University

Tianjing 300005

P.R.China

April 3, 1998

Graduate School

University of Alberta

Edmonton, Alberta

Canada

Dear Sir,

Enclosed is my completed application form. I have also requested all my credenti als to be forwarded to you. They should reach you shortly. I would like to assure you of my deep intention to attend your Undergraduate School of Business Administration for the spring semester of 1989. I sincerely hope that you will process my application and expedite my papers at your earliest convenience.

Sincerely yours，

Feng Jiming

【例六】

Communication Department

Fudan University

Shanghai 200056

P.R.China

March 23, 2001

Graduate School

University of Toronto

Toronto, Ontario

Dear Sir,

I have just received from your office an application form and information for international students. However, I have completed and submitted the same form and paid the $25 admission/evaluation fee before.

Would you please tell me if my application and fee have reached you or if the recent materials were sent to me by mistake?

Thanks for your assistance.

Yours sincerely,

Luan Jinfu

【例七】

Department of Computer

Beijing University

Beijing 100087

P.R. China

1st May, 2000

Office of Admission

University of Auckland

Private Bag Auckland

New Zealand

Dear Sir,

I am going to graduate from Department of Computer in Beijing University in June next year. I am very eager to enter the Graduate School of your university next fall to study applied computer for Ph.D. degree.

I would appreciate it very much if you would send me a graduate catalog of your university and any other necessary information, and also a set of application forms for admission. Thank you for your kind assistance.

Sincerely yours，

Wang Feng

【例八】

Department of Applied Mathematics

Wuhan University

Wuhan 430000

P.R. China

March 16, 1999

Office of Foreign Admission

University of Waterloo

Waterloo, Ontario

Canada

Dear Admission Officer:

I am ×××, the Chinese applicant who desires to pursue my Ph.D. study in your honored program.

I am very sorry to inform you that I presently cannot afford the application fee you demand because of the following reasons:

1 The high foreign currency exchange rate, US$1 = 8.9 RMB;

2.My relative low monthly income, about 200 RMB (equal to only $22);

3.The extremely strict limitation in China to obtain foreign currency, esp. U.S. Dollar in near future. According to current foreign currency regulation, only citizens who get visa can have at most $2,000 exchanged.

I got excellent scores on TOEFL (63/62/67, total: 640, May, 1998) and GRE (V: 700, Q: 800, A: 800, total: 2,300, Nov. 5th, 1998). My graduate GPA is 3.7. I sincerely hope you can consider my situation and review my application first.

Thanks a lot. Your kindness is greatly appreciated.

Yours truly，

Fang Lin

【例九】

Department of Chemical Engineering

Tsinghua University

Beijing 100084

China

Jan. 6, 1994

Office of Foreign Admission

University of Birmingham

P.O. Box 363

Birmingham B152TT

U.K.

Dear Sir:

I wish to pursue a doctoral degree in Chemical Engineering at your institution. My desired date of entrance is fall, 1994. Please send me necessary application forms at your early convenience.

If possible, I also wish to obtain a graduate assistantship so that I may support myself and obtain more practical experience while pursuing graduate study.

I obtained my B. E. (Chemical Engineering) in 1989 and M. S. (Chemical Engineering) in 1992 from Tsinghua University. At present, I work as a teacher at the same university.

I have taken the TOEFL and received a score of 607. I am going to take GRE this coming October.

Would you please send me the application forms for admission and financial support? Thank you very much.

Sincerely yours,

Henry Yu

六奖学金申请信(Applications for Scholarships)

【例一】

Beijing Science and Engineering University

Xueyuan St. Beijing, 100081

P.R. China

May 15, 2001

Chairman

Dept. of Electronics Engineering

University of Massachusetts

Amherst, MAO1003 U.S.A.

Dear Sir:

I should like to apply for one of the scholarships that your department may be offering to students from other countries. Would you please send me the necessary application froms and any further details about the scholarships.

I am a postgraduate student in Beijing Science and Engineering University. I major in microelectronics engineering, and do some research work during my study years. I hope to have a further study and continue to do my research work if I succeed in obtaining the engineering scholarship.

Enclosed please find two letters of recommendation and my score report card.

Thank you for your consideration. I look forward to your reply.

Respectfully yours,

Ma Minghao

【例二】

Department of Engineering

Fudan University

Shanghai

P.R. China

2nd December, 1999

Graduate School

University of Lancaster

University House

Bailrigg Lancaster LA 14 YW

England

Dear Sir/Madam:

I would be most grateful if you would send me details of graduate study facilities or scholarships in civil engineering which University of Lancaster may be offering to students from overseas. I majored in engineering and graduated from Fudan University in 1993. I have studied English for more than 7 years up to intermediate level. If any scholarships are available, I would appreciate it if you would send me the necessary application forms. Sincerely yours，

Li Guicai

【例三】

Dept. of Chemistry

Beijing University

Beijing, 100081

P.R. China

Dec.21, 2000

Dr. Francisco Gomes

Chairman, Department of Chemistry

University of Colorado at Denver

Denver, Colorado 80202

Dear Dr. Gomes:

I have read the announcement of the scholarship in chemistry that the University of Colorado is offering, and I would like to submit my application.

The enclosed application form for admission to the graduate school of your university will give my educational history. However, I would like to point out that I have just received an M.S.

Sincerely yours,

Ding Jian

【例四】

Dept. of History

Northeast University

for Nationalities

Dalian, 116000

P.R.China

Jan. 15, 2000

Chairman

Dept. of Sociology

University of Massachusetts

Amherst, MA 01003

U.S.A.

Dear Sir:

I am writing to you in the hope of obtaining the scholarship in history to support my study and some research work.

I am a graduate student in the Department of History in the Northeast University for Nationalities. In addition to study and research work, I also write books. Recently I have finished a book on the history of the Oroqen nationality in China, which is to be published by the World Book Publishing House in the coming year. I would like to focus on that field for my advanced studies.

Enclosed please find three letters of recommendation and my résumé.

Thank you for your time and consideration. I look forward to your reply.

Respectfully yours,

(Signature)

Hao Dawei

XADMiN

2005-1-4, 05:23 AM

七求职信(Letters of Applying for a Job)

按下列格式写求职信：

第一段写明谋求的工作和获悉空缺的渠道。

第二段写出一两点可使未来雇主满意的特殊资历。

第三段/第四段提供事实依据论证第二段中的要点。

第四段/第五段请求面试。

【例一】

710 West 80 Street

Tempe, AZ 85282

January 24, 1989

Mr. Richard Levy

First Security Bank

2250 Sixth Avenue

San Diego, Ca 91201

Dear Mr. levy:

Is there a place at First Security for a person with a thorough business education,

experience in the business world, and an earnest desire to accept responsibility and handle challenges? If so, I believe that I can meet your need.

On December 20, 1988, I received a BBA degree from Brigham Young University besides courses in accounting, management, and marketing. I have taken speech, industrial psychology, and business communications to better prepare myself to work effectively with people.

As an employee at Sears, Roebuck in Provo, Utah, I have performed various duties from receiving clerk to cashier to candidate for management trainee. I believe that my supervisor there (see the enclosed resume) will tell you that I was a dependable, conscientious worker. My part time work of approximately 25 hours a week enabled me to pay the major part of my college expenses.

In addition to education and experience, Mr. Levy, my college activities have prepared me to work well with people. As senior vice president in charge of recruiting for my professional fraternity, I organized a number of educational and social meetings for prospective members. During the time I served as chairman of recruiting, we pledged more men and women than we had for the previous three years.Besides the qualifications mentioned, I would bring to your bank a desire to succeed and a willingness to work hard. Please look over the enclosed resume, which provides more details about my background. If you think I could serve First Security in an entry level position, please call me. I will arrange to come in for an interview at your convenience.

Yours very truly,

（Signature）

John Alexander

Enclosure

【例二】

6 Peace Road

Zhongshan District

Fuzhou, Fujian Province

June 2, 2001

Ms. Kelly Hendrady

Personnel Manager

Standard Clothing Corporation

Room 506, Ji an Building

Beijing, 100089

Dear Ms. Hendrady:

I would like to be considered for the post of sales representative with your corporation, as advertised in the May 28 edition of the China Daily.

I had successfully completed the courses directly related to marketing four years ago. In these courses, I had acquired skills in marketing, management relations and communication. This background enables me to work effectively with employees, customers and the general public.

As a graduate from the Foreign Trade University, I feel very confident that I can meet your special requirements that the candidate must have a high command of English, for I had got an excellent score in TOEFL. Furthermore, I learned to communicate well with English speaking customers when I worked as a salesman with the Great Wall Corporation Limited. The main reason for changing my employment is to gain more experience with a company of outstanding international reputation such as yours. I believe that my education and experience will prove useful for work in your office.Enclosed are my resume and three photos. I would appreciate the opportunity to discuss my qualification with you. Would you please write to let me know a convenient time for you to talk with me?

Sincerely yours,

(Miss)Diana Zhang

【例三】

XXXXXXXXX

XXXXXXXXX

August 7, 2001

XXXXXXX

XXXXXXXX

Dear Sir or Madam:

Do you have any work in your Accounting Department for a part time employee? Miss Wang, of the University Placement Office, has suggested that I write to you, since I would like to work for your company after I finish my courses at the University. I ve heard so much about your company, and I believe it offers a good chance to a man interested in construction work and trained in business.

常用公文公文格式

三一文库（https://www.sodocs.net/doc/d316805066.html,）/其他范文/常用公文 公文格式 公文格式 公文的格式包括外观形式和内在结构两部分。公文的外观形式是指公文的用纸标准、装订要求、文字排列方向、页面设置标准等。按国家质量技术监督局1999年发布的《国家行政机关公文格式》规定，公文的内在结构由眉首、主体、版记三部分组成。各部分的组成要素分别是： 1.眉首部分也称文头、版头，由公文首页红色间隔线以上的各要素组成，包括公文份数序号、秘密等级和保密期限、紧急程度、发文机关标识、发文字号、签发人等项。 （1）份数序号。指按同一文稿印制若干份时每份公文的顺序编号，用7位数的阿拉伯数字标识于版头左上角第1行顶格。

主要用于内容机密的文件，编号是便于文件统计、登记、保密和回收。 （2）秘密等级和保密期限。指公文内容涉及党和国家机密程度的级别，分为绝密、机密、秘密3种密级。用3号黑体字标识在版头右上角第1行，秘密等级和保密期限之间用“★”隔开。 （3）紧急程度。指对公文送达和办理的时间要求，分为“特急”、“急件”2种，其中紧急电报的紧急程度可分为“特提”、“特急”、“加急”、“平急”4种。用3号黑体字标识在版头右上角密级下1行。 （4）发文机关标识。由发文机关全称或规范化简称加“文件”构成，一般套红色印制，即俗称的“红头文件”.联合行文时，发文机关并排，主办机关排在前，“文件”二字排在右侧。 （6）签发人。上报文需标识签发人姓名，用3号仿宋体字，平行排列于发文字号右侧。

2.主体部分又称行文部分，是公文的关键部分，包括标题、主送机关、正文、附件、落款、成文时间、印章、附注等。 “发文机关”要写全称或规范化简称，如文件首页具有制发机关的标识，标题可省略机关名称。 “事由”应准确、扼要地概括公文的主要内容，一般用介词“关于”引出事由。 “文种”是公文种类，用以揭示公文的性质和制发目的。正确使用文种，有利于及时、准确地处理文件。 （2）主送机关。也称“受文机关”,指公文的主要受理机关。应使用全称或规范化简称、统称，与标题相隔1行，左起顶格书写。上行文一般只写一个主送机关，下行文可以有多个主送机关，按其级别或惯例依次排列。公布性公文，如公告、通告等，没有特指的主送机关，则不写。

商务英语信函的翻译

摘要 商务英语信函在国际贸易中起着重要的作用。本文首先通过介绍商务英语信函的特点，然后遵循商务英语的翻译准则，从商务英语信函的用词，中长句的处理以及语气特点三方面着手探讨商务英语信函的翻译技巧。为了提高商务英语信函的翻译质量，翻译者必须了解商务英语信函的特点及商务英语信函的翻译准则及技巧。通过举例和比较，本文详细地分析了商务英语信函的特点并总结出翻译商务英语信函的标准和方法及商务英语信函翻译中应注意的问题。 关键词：商务英语信函；翻译；特点；翻译技巧

ABSTRACT Business English letter plays an important role in international trade.This thesis first introduces the features of business English letter with 7Cs. Then following the translation principles of business English letter, from the words, long sentences and manner of speaking aspects, it discusses the translation skills. In order to obtain good quality translation of business English letter, translators must understand the features of business English letter and the translation principles and skills. By analying the examples and making the contrastive study, this thesis gives a detailed analysis of the features of business English letter and figures out the basic principles and methods applicable to the translation of this specific genre and some problems a translator should pay attention to during the translation of business English letter. Keywords：business English letter; translation; feature; translation skills

(完整版)常用公文写作格式及范例

常用公文写作格式及范例 一、请示 【文种说明】请示是下级向上级请求决断、指示、批示或批准事项所使用的呈批性公文。请示属于上行公文，应用范围较广泛。【模板格式】 1.标题。一般写成“关于xxx的请示” 2.主送机关。只能写一个，忌多头请示，如“市粮食局”。 3.请示的原因。提出请示的原因和理由。 4.请示的事项。提出有关问题要求上级指示或批准，有的要求提出解决问题的建议和意见，供上级机关参考。提出的请示，要符合有关方针、政策，切实可行，不可矛盾上交。 5.结语。一般写成“以上请示妥否，请批示”。 【参考实例】附件1 二、报告 【文种说明】报告是向上级汇报工作，反映情况，提出意见和建议，或答复上级机关询问的公文。 【模板格式】 1.综合性报告的写法 （1）标题。事由加文种，如《关于2015年度工作情况的报告》；报告单位、事由加文种，如《郑州粮油食品集团投资有限公司关

于2015年度工作情况的报告》。 （2）正文。把握三点：a开头，概括说明全文主旨，开门见山，起名立意。将一定时间内各方面工作的总情况，如依据、目的，对整个工作的估计、评价等作概述，以点明主旨。b主体，内容要丰富充实。作为正文的核心，将工作的主要情况、主要做法，取得的经验、效果等，分段加以表述，要以数据和材料说话，内容力求既翔实又概括。c结尾，要具体切实。写工作上存在的问题，提出下步工作具体意见。最后可写"请审阅"或"特此报告"等语作结。 2.专题报告的写法 （1）标题。由事由、文种组成，如《关于企业“十二五”规划建设项目的报告》。有的报告标题也可标明发文机关。标题要明显反映报告专题事由，突出其专一性。 （2）正文。可采用"三段式"结构法。以反映情况为主的专题工作报告主要写情况、存在的问题、今后的打算和意见；以总结经验为主的专题工作报告主要写情况、经验，有的还可略写不足之处和改进措施；因工作失误向上级写的检查报告主要写错误的事实、产生错误的主客观原因、造成错误的责任、处理意见及改进措施等。 （3）结尾。通常以"请审核"、"请审示"等语作结。 3.回复报告的写法 （1）标题。与前两种报告大体相同。

常用的公文种类和格式

常用的公文种类： 一、决议。经会议讨论通过的重要决策事项，用“决议”。 二、决定。对重要事项或重大行动作出安排，用“决定”。 三、公告。向内外宣布重要事项或者法定事项，用“公告”。 四、通告。在一定范围内公布应当遵守或周知的事项，用“通告”。 五、通知。发布规章和行政措施，转发上级机关、同级机关和不相隶属机关的公文，批转下级机关的公文，要求下级 机关办理和需要周知或共同执行的事项，任免和聘用干部，用“通知”。 六、通报。表扬先进，批评错误，传达重要精神、交流重要情况，用“通报”。 七、报告。向上级机关汇报工作、反映情况、提出建议，用“报告”。 八、请示。向上级机关请求指示、批准，用“请示”。 九、批复。答复下级机关的请示事项，用“批复”。 十、条例。用于制定规范工作、活动和行为的规章制度，用“条例”。 十一、规定。用于对特定范围内的工作和事务制定具有约束力的行为规范，用“规定”。 十二、意见。对某一重要问题提出设想、建议和安排，用“意见”。 十三、函。不相隶属机关之间相互商洽工作、询问和答复问题，向有关主管部门请求批准等，用“函”。 十四、会议纪要。记载、传达会议议定事项和主要精神，用“会议纪要”。

公文格式： 第一条公文一般由眉首，正文、文尾三部分组成。 第二条公文眉首包括发文机关、发文字号、签发人、紧急程度、机密等级等内容，一般用横线与正文部分隔开。 一、发文机关(公文版头)用醒目、整齐、庄重字体套红印刷，置于眉首上部，居中。 二、发文字号由发文机关代字、年份和顺序号组成，置于发文机关之下、横线之上，居中。 三、向上级报送的重要文件，要标注签发人，置于发文字号的同行右端。 四、紧急文件分“急件”、“特急件”两种，标于眉首右上角。 五、秘密文件应准确标明“绝密”、“机密”、“秘密”，标于眉首右上角。 第三条正文部分一般包括标题、主送机关、内容、附件、落款、附注等。 一、标题置于眉首之下，主送机关之上，居中。标题一般包括发文机关名称、事由和公文种类，要准确简要地概括公文的主要内容，除发布和批转上级规章性文件外，标题一般，不加书名号，也不用其它标点符号。 二、“公告”“通告”“条例”“规定”“决议”“决定”等公文可不标明主送机关，其它公文应标明主送机关。主送机关一般置于正文内容之上、左端顶格。“决议”“决定”若标明主送机关也可置于文稿尾抄送栏。 三、正文内容的结构层次序数依次为“一、”“(一)”“1.”“(1)”。规章和规范性文件，按有关规定，用章、节、条、款、项标明层次。 四、附件名称标于内容之后，成文日期之前。附件一般与主件合订发送，不能合订的应在附件首页左上角注明文件发文字号，与主件同时发送。 五、文件落款，指正文末尾的发文机关名称、印章和成文日期。成文日期以领导签发日期为准。 六、公文除会议纪要外，应当加盖公章。加盖印章的公文一般不再另署发文机关名称。 文尾部分，包括主题词、抄送栏、印发机关栏、印发日期、份数等项。 第四条主题词。置于横线之上左端，按主题词表规定标引，词目间间隔一个汉字距离。 第五条抄送栏。在主题词横线之下。抄送单位可使用规范化的简称。 第六条印发机关及日期栏。在抄送栏下用横线与抄送栏隔开，左端署印发机关全称，右端署印发日期。 第七条文件份数。标于印发机关及日期栏横线之下，居右。 第八条公文文字从左至右横写，横排。公文用纸为A4 型，并用统一印制的红头公文纸印刷，左侧装订。张贴的公文用纸大小，根据实际需要确定。公文标题用二号宋体字，内容用三号仿宋体。

(完整版)十种常见公文写作格式

常见公文写作模板格式及实例 （2015年2月27日） 目录 一、请示 (1) 二、报告 (1) 三、通知 (3) 四、公告 (4) 五、通报 (5) 六、简报 (7) 七、工作联系函 (9) 八、会议纪要 (10) 九、贺信／词 (11) 十、介绍信 (12)

一、请示 【文种说明】请示是下级向上级请求决断、指示、批示或批准事项所使用的呈批 【模板格式】 1、标题。一般写成“关于xxx的请示” 2 行政管理处”。 3、请示的原因。 4、请示的事项。 5 【参考实例】 关于购置无线麦克及扩音设备的请示 信息化部： 控股公司总部10楼会议室是总部最大的会议室，主要用于召开人员较多的培训和相关会议。最近一段时间通过使用发现，10楼会议室因较为空旷，若不使用扩音设备，讲课或发言人声音显得较小，会议效果难以保证，不能适应工作需要。因此为提高会议效果，拟请信息化于3月底前购进一套无线扩音设备（无线麦克和相关扩音设备）投入使用，费用约500元。 以上建议妥否，请批示。 人事行政部 二○○六年三月二十七日 二、报告 【文种说明】报告是向上级汇报工作，反映情况，提出意见和建议，或答复上级机关询问的公文。 【模板格式】 1、标题。一般写成“关于xxx的报告” 2、报告对象。如“张总”

3、报告原由。 4、报告事项。 5、结语。可用“专此报告” 【参考实例】 董事长： 2005年10月21日，控股公司下发了《关于安排部署控股公司2005年底九项重点工作任务的通知》，安排部署了至2005年底的九项重点工作任务，工作任务涉及到的各子公司及控股公司各部门领导都给予了高度重视，狠抓落实，有序推进，力争完成既定的工作任务目标。同时人事行政部为督促做好九项重点工作，开展了定期督办工作，各责任单位每半个月将工作任务推进情况及资源落实情况以书面形式汇总到控股公司人事行政部，由控股公司人事行政部整理整理后向董事长报告。从11月15日至2006年元月10日，人事行政部累计开展了四次报告，分阶段向董事长报告了各重点工作的进展情况。本次是最后汇总报告，结合各子公司的实际工作情况，九个重点工作完成情况评价如下： 一、完成的重点工作有： 1、××钢管项目； 2、××扭亏为盈工作； 3、财务部全面预算工作； 二、基本完成的重点工作项目有： 1、××轧钢项目，预计元月15日投产。 2、××冷轧项目，预计2月份投产。 3、企划部方针管理工作，预计近期将完成。 4、财务部11月及12月资金平衡及安排工作。 5、××与××合作工作，参股协议已签署。 三、未完成重点工作项目有： 1、××炼钢、轧钢项目投产及化工公司扭亏为盈工作。 2、××项目核准及启动、资金协调工作。 各重点工作项目具体完成情况请见附表（略）。 特此报告。 人事行政部 二〇〇六年元月十三日

外贸英语各种信件翻译

1.索取资料(产品信息) Gentlemen/Ladies: We confirm receipt of your letter(your ref. L-CBA-0001) of February 1，2000 regarding the marketing of your children's clothes in this country.In order for us to study the matter in greater detail, we would appreciate receiving a price list for each item shown in your catalog. V ery truly yours, 先生们／女生们： 我们已收到贵公司于２０００年２月１日发出的关于在我国销售童装的信函（贵公司参考号为Ｌ－ＣＢＡ－０００１）．为了我们更详细地研究此事，我们希望能得到贵公司产品目录中所列项目的价格表． 您忠实的， in order for us to ... 为了我们．．． it would be very helpful if you could... 如果贵方能．．．将会给我们很大帮助． (1) 如果贵方能寄来商品目录和价格表,我们不胜感激. (2) 请贵方寄来相关资料. (3)贵方若能寄来销售统计数字,将会给我方很大帮助. (1) We would appreciate it if you could send us a list of your merchandise and a price list. (2) We would like to ask you to kindly send us the related information. (3) It would be very helpful if you could send us statistics on your sales. 2.索取资料（企业情况） Dear Sir/Madam, We are a company that imports yachts for sale to Japanese clients and we have enclosed our company's brochure for your reference.Y our company's name to our attention through an article in the August issue of Ocean Magazine and we understand that you manufacture yachts of various sizes. Since we might be interested in doing business with your company, we would like to have some information about you r company, we would therefore appreciate your sending us your company's catalog so that we can examine the business potential more closely. Thank you for your attention. Y ours faithfully, 亲爱的先生／女士： 我公司从事游艇进口，并向日本销售．随信寄去我公司手册，以供参考．＜海洋杂志＞八月号的一篇文章引起了我们对贵公司的注意．我们了解到贵公司生产不同型号的游艇，我公司有望与贵公司做生意，因此希望了解贵公司及产品的情况，请寄来贵公司产品目录，以便我们进一步研究合作的可能性．我方不胜感激． 感谢贵公司的关注． 您忠实的， be keenly interested in...... 对．．．非常感兴趣 develop an interest in (toward)......对．．．产生兴趣 line of business 经营范围 product line 产品种类 １.我们通过东京工商会了解了贵公司的情况． ２.我公司是东南亚地区最大的高尔夫设备销售代理商之一，我们已获得贵公司新产品的有关信息． ３.我方对贵公司新近开发的技术很感兴趣． １.We learned of your company through the Chamber of Commerce and Industry in Tokyo. 2. Our company is one of the largest sales agents for golf equipment in South East Asia and we have obtained information about your new products. 3. We are very much interested in your recently-developed technology. 3.寄送资料 Dear Mr. Y amato,

公文常用格式要求

公文常用格式要求 1、标题字体为2号小标宋体字 2、主送机关名称位于正文左上方，与正文标题空一行，顶格排印，用3号仿宋_GB2312。 3、正文中的层次序数 文中结构层次序数一般依次用汉字“一”、汉字加圆括号“（一）”、阿拉伯数字“1”、阿拉伯数字加圆括号“（1）”，不得逆向使用。 层次序数： 第一层“一、”（黑体）（作为小标题时句尾无标点）； 第二层“（一）”（楷体）（作为小标题时句尾标点可有可无）；第三层“ 1.”（仿宋）（无论是否作为小标题，要有标点）； 第四层“（1）”（仿宋）（必须有标点）。 4、附件说明 附件说明分别与正文和发文机关署名之间空一行，字体字号用3号仿宋_GB2312。 “附件：”前空2个字，后接排附件名称，名称后不加标点

符号，附件序号用阿拉伯数字，每行位置对齐，如“附件：1.×××”。 有两个以上附件时，应注明顺序并分别标注于各附件首页的左上方。 5、发文机关署名 应用全称或规范化简称，字体字号用3号仿宋_GB2312，位于正文的右下方（与正文或附件说明空一行），居右排，后空2个字。 两个以上机关联合发文，发文机关名称上下并排，等距撑开，长度相同。 6、成文日期应写明年、月、日，位于发文机关署名右下方，字体字号用3号仿宋_GB2312，首字比发文机关首字右移2个字，如长于发文机关，居右排时后空2个字。 7、附件正文部分，用3号黑体在左上角顶格注明“附件”，有序号时应加序号，序号后不再加标点符号。

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