英语实用文体写作系列 7备忘录

Unit 7

备忘录(Memorandum or Memo)

一、写作技巧

(一)概述

备忘录(Memorandum or Memo)是一种用以备忘的简易公文，是一种正式的专业文件。在公文函件中，它的等级是比较低的，主要用来提醒、督促对方，或就某个问题提出自己的意见或看法。在业务上，它是各部门书面联系的一种手段，一般用于部传递信息，将实情、信息、观察资料等进行传阅，一般用来补充正式文件的不足。

它结构清晰、阅读方便、传递迅速，经常为公司或团体所使用。大多数备忘录的特点是简明扼要，但它们同时也应具备优秀应用文的其他写作原则：面向读者，表达清楚且准确。备忘录简洁短小，各部分题目虽然看上去有些唐突，但它们可以使读者对事情有个大致了解并快速做出反应。

备忘录通常要发送、贴、转寄，也就是说它们要迅速送到很多人手里。粗心就会出错，其影响会迅速扩大，为了纠正错误人们往往会写更多的备忘录。备忘录也要归档，这意味着它们将来有一天还会纠缠你。事实上“memo”来自于拉丁语“memorandum”，意思是“必须记住的东西”。

它的容可以分为以下几项：

书端（Heading）

收文人的、头衔、地址（Addressee's Name, Title, Address）

称呼(Salutation)

事因(Subject)

正文（Body）

结束语（Complimentary Close）

署名（Signature）

其标准格式如下：

（二）写作注意事项

1、书端（Header/Heading）部分包括发文机关的名称、地址、发文日期，有的还包括电报挂号、电传号、等。许多机关有自己特制的信笺，在写书端时，其格式和标点符号的使用与一般信件的写法相同。

2、称呼从左边顶格写起，对一般机关、团体的负责人一般用Dear Sir，对政府官员可用Sir。

3、在date, to, from, subject字样后填上相应的容。

Date：(日期，如September 12, 2005)

To：(收文人/致，如All Faculty)

From：(发文人/自，如Jim B. Hardemann)

Subject：(事由/由，如Faculty Meeting)

日期：要采用正式的全部拼写。因为在有些国家，“12/01/05”是指“2005年12月1日”，而在其他国家却是“2005年1月12日”。

致和自：通常省去诸如“教授”或“先生”这类头衔。“自：”后面写你名字的首字母大写，然后接你的姓。

事由：要具体。

例如：

Date: January 24, 2006

To: F. Prefect

From: A. Dent

Subject: My Suggested Revisions to the Local Demolition Schedule

日期：2006年1月24日

致：F. 普里费科特

自：A. 邓特

由：关于地方拆除计划的建议修订案

4、在上述字样下面空两行写正文，阐明写作原因（purpose）。采用回答记者问题的方式，回答：who，what，when，where and why。

5、一般不用称呼和结尾礼词。

6、发文人的首字母写在与正文末行空一行的地方。

三、经典文

例1、Directions: Write a memorandum of about 100 words to the student service department and ask them to fix a telephone for each dormitory.

MEMO

Date: August 16, 2006

To: The leader of student service department

From: Li Ming

Subject: Telephone

Dear Sir,

I would like to remind you that we are in want of a telephone for each dormitory. As a university student, we need to cope with the daily increasing communications with teachers, friends and people outside the campus.

We need a telephone to get and send message, which is important for us. Though most of us have mobile phones and address, a telephone in the dormitory is after all the most convenient and cheapest tool of communication. I hope that you will pay attention to this problem and solve it as soon as possible.

Regards.

Yours,

Li Ming

备忘录

日期: 2006 年8月16 日

致: 学生服务部门领导

从: 明

主题:

亲爱的先生,

我想提醒您, 我们每一个宿舍都需要一部。作为大学生, 我们需要应对日益增多的与老师、朋友和校外人士的交际。

我们需要接收和发送信息, 这对我们很重要。尽管我们大多数有手机和电子, 宿舍中的毕竟是最方便和最便宜的交流工具。我希望您会注意这个问题并予尽快解决。

问候。

真诚的,

明

例2、Directions: You are supposed to write a Memorandum of about 100 words to the leader of the supply section to borrow one more microscope for your biological experiment. It should include:

1) Why you need the microscope.

2) When you need it.

MEMO

Date: July 12, 2006

To: Mr. Gates, leader of the supply section

From: Li Ming of the biological laboratory

Subject: Microscope

Dear Sir,

I'm a student of biology department and we are badly in need of an extra microscope in order to improve our experimental work.

Our experiment will start on Friday, so please issue a microscope to us as soon as possible so that we can prepare better for the experiment.

With kind regards.

Yours sincerely,

Li Ming

注：在写备忘录的时侯，一定要注意它的格式，尤其要在开头写清楚是谁写给谁来备忘的，用“From: ／To”两个单词即可。

备忘录

日期: 2006 年7月12 日

致: 盖茨先生, 供应科长

从: 明，生物实验室

主题: 显微镜

亲爱的先生,

我是生物系的学生，我们非常需要另外一台显微镜以改进我们的实验工作。

星期五我们的实验将开始, 所以请尽快配备显微镜以便我们能更好为实验做准备。

致以亲切的问候。

敬上,

明

例3、Directions: If you are the teacher of the students’ counselor’s office: P. Steelpes, and you have received a letter for requesting for paid education leave from a student. Write him a memo to reply him including details:

1) The result of his requirement.

2) The reason for rejecting.

3)some suggestions

You should write about 100 words.

To: Records Section

From: P. Steelpes, Career Planning

Subject: Request for Paid Education Leave

Date: May 22, 2006

In response to your request for one year of paid education leave to take a degree in English literature, I have to inform you that we cannot authorize this leave.

While we appreciate your desire to improve your knowledge, we feel that English literature is not directly related to your present position and to the goals of this organization.

I am aware of your great interest in literature, and I would like to point out that you could gain advantage to apply for leave without pay.

If you need another information on the above, do not hesitate to keep touch with me at any time.

P. Steelpes

注：本篇备忘录的格式很标准。

致: 档案科

从: P . 斯蒂尔皮斯, 职业规划

主题: 要求有偿的教育事假

日期: 2006 年5月22 日

谨复您的一年有偿的教育事假而取得英语文学学位的请求, 我必须通知您, 我们无法批准这事假。

我们赞赏您改进知识的欲望, 但我们认为, 英国文学不是直接地与您的当前职位和跟机构的目标有关。

我意识到您对文学有浓厚兴趣, 我想指出, 您能申请无薪休假。

如果您需要其它关于上面的信息, 请随时与我联系。

P . 斯蒂尔皮斯

例4、Directions: You are a supervisor of a big company. The chief of operations wants to adopt the “punch-in” system to increase productivity. Write a memo to talk about this:

1) Does the “punch-in” system benefit the company?

2) If the company doesn’t adopt it, what else can we do to increase productivity.

You should write about 100 words.

To: David Green, Chief of Operations

From: Tony Party, Supervisor

Subject: Comments on the “Punch-i n” System

Date: March. 22, 2006

This is further to your memo dated March. 20, 2005, in which you proposed that employees adopt the “punch-in” system.

I fully agree with you that we must increase productivity. As far as your proposal that if the “punch-in” system is adopted, we would have a tighter control over the employees is concerned. However, I don’t think so. I personally think that, to accomplish this, we should give the employees more incentives to work faster. I feel that if we (the supervisors) could meet with you, we could discuss different possibilities to create such incentiveness.

Your consideration of this suggestion would be appreciated.

Tony Party

注：此篇是对一篇备忘录的回复。生产主管认为实行打孔考勤制度（“punch-in” system），有利于增加生产效率,但督察却不这样认为。他认为“should give the employees more incentives to work faster”。

致: 大卫·格林, 生产主管

从: 托尼·帕蒂, 督察

主题: 关于打孔考勤制度的评论

日期: 2006 年3月22日

这是进一步来回复您2005年3月20日的备忘录, 其中您提议雇员应采取打孔考勤制度。

我完全同意，我们必须增加生产力。就您的提案，如果采取打孔考勤制度, 我们可以更

牢固地控制雇员。但是, 我并不这样认为。我个人认为, 为了完成这项工作, 我们应该给予雇员更多鼓励使其更快地工作。我觉得如果我们(监督员) 能和您会面的话, 我们可以谈论创造这样激励的不同的可能性。

我们非常重视您对这个建议的考虑。

托尼·帕蒂

例5、Directions: You are a manager of administration office naming Vera. M. Bradford. The board of directors have decided to anew the Fitness Center. Write a memo to tell all the employees that:

1) How long will this project be last for?

2) Welcome the employees to provide suggestions.

You should write about 100 words.

To: Every Employees

From: Brian Aponte

Date: November 18, 2005

Subject: Fitness Center

The board of directors approved the idea for anew Fitness Center at its meeting yesterday. Work on the Fitness Center will begin right now and should be completed within 90 days. An employee representative from each division will be appointed to determine the type of equipment and programs that will be made available.

We are happy to be able to provide a facility that will contribute to the physical fitness of all our employees. Your representative on the task force will contact you soon for your suggestions about activities and equipment.

Brian Aponte

Administration Office, Manager

注：这是一篇关于公司修建健身中心的备忘录。备忘录中说健身中心工作马上开始而且“completed within 90 days”。而且希望各部门代表与主办部门联系，征求关于活动和设备的意见。

致: 每个雇员

从: 布赖恩?阿庞特

日期: 2005 年11月18 日

主题: 健身中心

理事会昨天在会议上批准了为健身中心更新设备的建议。

健身中心的更新工作从现在开始，应该在90 天之完成。每个部门都将有一个雇员代表来决定设备类型和可用项目。

我们非常高兴能提供有助于所有我们雇员的身体健康的设施。您的工作小组的代表将很快与您联系，了解您关于活动和设备的建议。

布赖恩?阿庞特

管理办公室经理

商务英语写作教学大纲

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三、教学目标： 1．课程能力目标： （1）能够根据招聘广告并结合个人实际情况，熟练撰写英语求职信、应聘信、求职追踪信和个人简历等求职类文书 （2）能够运用商务交际中的礼节和技巧，撰写英语邀请函、感信、祝贺信等常见社交类文书 （3）能够规地起草英语启示、通知、备忘录、商务报告、会议纪要等常用公务文书（4）能够比较规地撰写英语名片、简章、商品使用说明书、推销函等主要商务宣传文书 （5）能够正确、得体地处理询盘信、发盘信、还盘信、订单与合同等常规外贸商务函电。 2．课程知识目标 （1）掌握英文求职信、应聘信和个人简历的基本格式和主要容； （2）了解英文书信的基本格式和不同书信类型的写作特点；

商务英语中备忘录的写作技巧

商务英语中备忘录的写作技巧 --> 随着中国与世界各国经济和科技交流的不断加强,商务英语和科技英语的写作成为当代年轻人必修之课.本文主要通过文体格式(style forms)和文体内容(style contents)两个方面,对商务英语和科技英语备忘录的写作进行比较.文体版武主要是指备忘录的组成部分:标题和正文.而文体内容是指备忘录的遣词造句,以达到简明扼要的目的.希望能对诸多年轻人英文备忘录的写作起到借鉴和帮助的作用. 备忘录是非正式的外交信件;特指政府部门或外交部致大使馆或公使馆的书面声明,尤其用于例行传达或询问,无需签署，备忘或保留准备将来用的非正式的记事录;帮助或唤起记忆的记录;日记本里的记事录。 范例： 你是一家IT公司的人力资源部经理。 你打算请Cooway公司为你安排一次为期两天由10人参加的团队组建培训。 给你的助理写一个字数为40-50的备忘录： 告诉她与培训项目主办者取得联系。 说明项目的参加人员和持续时间。 安排两个可以利用的周末

1) 按照英语备忘录的谋篇习惯，一般直接进入主题，不需要寒暄和问候等客套。 2) 看清角色要求，把握好文体。作为经理，给助手写备忘录，行文问题不能太正式，宜直呼其名，而不必套用Mr.或Mrs.等称呼。通用，结尾处也无须客套，署名也只需要写名，不需要写姓。 Jim Could you please contact Cooway to organize a team-building event for sales staff There would be ten participants and the course should last for two days. I suggest the weekend of 24/25 November or, if that is not possible, the following weekend. Thanks, Alan 写给集体(全体员工)的备忘录： 范例： 你是一家国际大公司的人力资源部经理。你刚刚任命Sally Jolie女士为公司总部的销售经理。 给总部的全体员工写一个字数为40-50的备忘录： 宣布对Sally Jolie女士的任命。 说明她开始工作的具体时间。 要求总部员工准备欢迎她。

商务英语备忘录范例

仔细阅读作文要求,判断该题就是要求您写备忘录还就是便条?因为这关系到作文行文中语言表达的正式程度。 根据题目要求核对所写作文就是否包括了该写的三个部分。 核对作文第一稿的长度,必要时可作修改。 写完后,校对作文中的语法、词汇及文体就是否正确、恰当。 范例: 您就是一家IT公司的人力资源部经理。 您打算请Cooway公司为您安排一次为期两天由10人参加的团队组建培训。 √给您的助理写一个字数为40－50的备忘录: √告诉她与培训项目主办者取得联系。 √说明项目的参加人员与持续时间。 √安排两个可以利用的周末 提示: 1) 按照英语备忘录的谋篇习惯,一般直接进入主题,不需要寒暄与问候等客套。 2) 瞧清角色要求,把握好文体。作为经理,给助手写备忘录,行文问题不能太正式,宜直呼其名,而不必套用Mr、或Mrs、等称呼。通用,结尾处也无须客套,署名也只需要写名,不需要写姓。 Jim Could you please contact Cooway to organize a team-building event for sales staff? There would be ten participants and the course should last for two days、I suggest the weekend of 24/25 November or, if that is not possible, the following weekend、 Thanks, Alan 写给集体(全体员工)的备忘录: 范例: 您就是一家国际大公司的人力资源部经理。您刚刚任命Sally Jolie女士为公司总部的销售经理。

bec商务英语写作：备忘录该怎样写

bec商务英语写作：备忘录该怎样写 BEC中级考试中，写作第一部分要求考生写一份40-50字的电子邮件或简短备忘录或便条。应试时有哪些小窍门呢? 1.仔细阅读作文要求，判断该题是要求你写备忘录还是便条?因为这关系到作文行文中语言表达的正式程度。 2.根据题目要求核对所写作文是否包括了该写的三个部分。 3.核对作文第一稿的长度，必要时可作修改。 4.写完后，校对作文中的语法、词汇及文体是否正确、恰当。 写给个人的备忘录： 范例： 你是一家IT公司的人力资源部经理。 你打算请Cooway公司为你安排一次为期两天由10人参加的团队组建培训。 √给你的助理写一个字数为40-50的备忘录： √告诉她与培训项目主办者取得联系。 √说明项目的参加人员和持续时间。 √安排两个可以利用的周末 提示： 2)看清角色要求，把握好文体。作为经理，给助手写备忘录，行文问题不能太正式，宜直呼其名，而不必套用Mr.或Mrs.等称呼。通用，结尾处也无须客套，署名也只需要写名，不需要写姓。 Jim

CouldyoupleasecontactCoowaytoorganizeateam-buildingeventforsalesstaff?Therewouldbetenparticipantsandth ecourseshouldlastfortwodays.Isuggesttheweekendof24/25Novemb eror,ifthatisnotpossible,thefollowingweekend. Thank,Alan 写给集体(全体员工)的备忘录： 范例： 给总部的全体员工写一个字数为40-50的备忘录： √宣布对SallyJolie女士的任命。 √说明她开始工作的具体时间。 要求总部员工准备欢迎她。 提示： 一般不用信头称呼的形式，也不采用在结尾处署上写信人的名字的方式，而是在备忘录的开头处写明收信人To________，在结尾处写明具体的写信人From___________以及主题：Re：__________或Subject：____________。 To:HeadOfficestaff From:TomBeck IhavethepleasureofannouncingthatMsSallyJoliehasbeenappoi ntedasthenewSalesManageratHeadOffice.MsJolieisduetojoinuson Monday15th.Pleasegiveherafriendlywelcomewhenshestartswork. Thankyou.

英文备忘录范文_英文备忘录模板_格式_怎么写

英文备忘录范文_英文备忘录模板_格式 _怎么写 英文备忘录范文 写给集体（全体员工）的备忘录： 范例： 你是一家国际大公司的人力资源部经理。你刚刚任命Sally Jolie 女士为公司总部的销售经理。 给总部的全体员工写一个字数为40－50的备忘录：

√宣布对Sally Jolie女士的任命。 √说明她开始工作的具体时间。 要求总部员工准备欢迎她。 提示： 一般不用信头称呼的形式，也不采用在结尾处署上写信人的名字的方式，而是在备忘录的开头处写明收信人To________，在结尾处写明具体的写信人From___________以及主题：Re：__________ 或Subject：____________。

To: Head Office staff From: Tom Beck I have the pleasure of announcing that Ms Sally Jolie has been appointed as the new Sales Manager at Head Office. Ms Jolie is due to join us on Monday 15th. Please give her a friendly welcome when she starts work. Thank you.

英文备忘录格式 备忘录 August 12，2004 To：Mr. Gates，leader of the supply section From：Li Ming of the biological laboratory Subject：Microscope

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