外贸函电教案5order and confirmation 订单与确认
外贸函电教案汇总(5)order and confirmation
英文外贸函电第二章
《英文外贸函电》教案 西安外国语大学高职部 教案专用页 内容（标题）UNIT TWO LETTERS OF ESTABLISHING BUSINESS RELATIONS 课 课 时 2 教学目的和要求 The establishment of business relations is one of the important undertakings in the field of foreign trade. The aim of this unit is to make students understand how to establish new business relations and keep old ones. 重点难点及其处理1. Techniques in our enquiry; 2. Points must be observed in the replies to the enquiry; 3. Positivity, neutrality and conditionality; 4. Positive Sandwich Principle. 教 学 方 法 案例教学、小组讨论 参考文献 【1】樊红霞、汪奠才主编：英文外贸函电，外语和教学研究出版社，2007年9月第1版。 【2】尹小莹、杨润辉编著：外贸英语函电，西安交通大学出版社，2008年6月第4版。 【3】刘志伟主编：国际商务函电及沟通，对外经济贸易大学出版社，2005年8月北京第1版。 课外作业及要求 1. Exercises VII. On P.40. 2. Translate the following sentences into English. 1) 我公司是该地区电子产品的主要进口商之一。我们借此机会和贵方接洽，希望和贵方建立贸易关系。 2）我公司经营机械设备的进出口业务已多年，我们的产品在许多国家享有盛誉。 3）承蒙我国驻北京大使馆商务参赞介绍，得悉贵公司名址。 4）有关我方资信状况，请向中国银行上海分行查询。
外贸函电范文
台布 我们从我国商务部处得悉贵公司的名称和地址，现借此机会与你方通信，意在建立友好业务关系。 我们是一家国营公司，专门经营台布出口业务。我们能接受顾客的来样定货，来样中可具体需要产品的花样图案，规格及包装装潢的要求。 为使你方对我各类台布有大致的了解，我们另航寄最新的目录供参考。如果你方对产品有兴趣，请尽快通知我方。一俟收到你方具体询盘，即寄送报价单和样本。 盼早复。 SPECIMEN：INTRODUCING BUSINESS OPERATION Dear Sirs, RE:TABLECLOTH We have your name and adress from Ministry of Commerce of the People's Republic of China.We take this opportunity to write to you with a view to set up friend business relations with you. We are a carpet manufacturer, our products are a unique style of novel, inexpensive..We are in a position to accept orders according to the customer's spmples.In the customer's spmples,request about the assorted pattern,specification and package of the needed goods can be indicated particularly. In order to give you a gengral idea of various kinds of the table-cloth we are handling,we are airmailing you under separate cover our latest catalogue for your reference.Please let us know immediately if you are interested in our products.We will send you our price list and sample to you as soon as we receive your specific inquiry. Looking forward to your early reply,we are. Yours faithfully Xiaoli
外贸英语函电的写作格式常用范文
外贸英语函电的写作格式常用范文 外贸函电涉及到的知识很广泛，那么外贸函电的英语写作格式需要注意哪些问题呢，接下来为大家整理了外贸英语函电的写作格式，希望对你有帮助哦! 1.请求建立商业关系 Rogers Chemical Supply Co. 10E.22Street Omaha8,Neb Gentlemen: We have obtained your name and address from Aristo Shoes, Milan , and we are writing to enquire whether you would be willing to establish business relations with us. We have been importers of shoes for many years. At present, We are interested in extending our, range and would appreciate your catalogues and quotations.If your prices are competitive we would expect to transact a significant volume of business. We look forward to your early reply. Very truly yours 自米兰职权里斯托鞋类公司取得贵公司和地址，特此修函，祈能发展关系。多年来，本公司经营鞋类进口生意，现欲扩展业务范围。盼能惠赐商品目录和报价表。如价格公道，本公司必大额订购。烦请早日赐复。此致 2.回复对方建立商业关系的请求 Thank your for your letter of the 16th of this month. We
外贸函电常用范文
贸函电的构成部分如下： 现在的电子邮件时代的函电的形式比较简洁，主要包括： 第一行：主题（事由）。 第二行：对收信人的称谓。 第三行：寒暄语，主要是感谢词和为何而感谢。 第四行：以下为正文。 第五行：结束语，一般内容为：祝福的词语，并期待很快收到回音。 最后为：发函人签字。 外贸函电常用范文如下： 1.Dear Mr. Li, Your firm has been recommended 1 to us by the Dickson Electrics Company, with whom we have done business for many years. We are interested in your Electric Typewriters for use in offices and shall be glad if you will send us a copy of your illustrated catalogue 2 and current price list. Yours sincerely,
Susan Block Manager A Reply Dear Ms Block, We welcome you for your enquiry of Fed. 1 and thank you for your interest in our commodities. We are enclosing 3 some copies of our illustrated catalogues and a price list giving the details you asked for. We trust that you will agree that our products and price appeal to 4 the most selective buyer. And we also allow a proper discount 5 according to the quantity ordered. Thank you again for your interest in our products. We are looking forward to your order and you may be assured 6 that it will receive our prompt and careful attention. Yours truly 2.Dear Mr. Lu,
新外贸函电教案
邢台学院教案 20 ～ 20 学年度第二学期 课程名称 学时学分 专业班级 授课教师 系部
本课程教学总体安排 课程名称：外贸函电 课程性质与类型：专业必修课 总学时、学分：42学时、3学分 教学目的与要求： 国际经贸函电主要介绍外贸实务中各种英文信函、电传及其它方式的写作格式、专业术语和各种不同的表达方法，对外贸易各环节的具体做法，使学生在提高英语水平的同时，熟练掌握对外贸易业务中常用句型和表达技能，培养和提高他们的外贸业务工作能力。 1、要将英文写作和实际外贸业务相结合，贯彻理论联系实际的原则。 2、要把“学”和“用”结合起来。 3、要及时补充新知识，新内容。 教材及参考书目： [1]尹小莹、杨润辉.《外贸英语函电》.西安:西安交通大学出版社.2011年7月 [2]郑黎明.《外贸函电》.西安: 西安交通大学出版社.2011年6月 [3]黄霜林.《国际商务函电实用教程》.武汉:武汉理工大学出版社.2006 考核方式及成绩计算方法： 平时成绩*70%+期末成绩*30%=总成绩
课程教学日历 课程名称：外贸函电授课学期：6
第一章教学安排的说明 章节题目：Basic Knowledge of Business Letter Writing 学时分配：2学时 本章教学目的与要求：了解国际经贸函电课程的学习内容方法等，了解国际商务书信的格式，4种常用格式：齐头式、混合式、改良式、简化式；掌握商务书信的构成部分；了解英文商务书信的写信原则。其它：
课堂教学方案 课题名称：Basic Knowledge of Business Letter Writing 授课时数：2课时 授课类型（理论课、实验课、技法课、习题课等）：理论课 教学方法与手段（讲授、讨论、指导、多媒体等）：讲授 教学目的要求：了解国际商务书信的格式；掌握商务书信的构成部分；了解英文商务书信的写信原则。 教学重点、难点：商务书信的构成部分 教学内容及组织安排： Unit 1 Basic Knowledge of Business Letter Writing Form and Structure of Business Letters 1. Form (1)Full block form 齐头式 In the Full block form , every part of a letter is typed from the left margin. (2)Modified block form with indented style 混合式 In the Modified block form with indented style the sender's address is typed in the up-middle part. The receiver's address starts from the left margin. The complimentary close as well as the signature are typed from the middle little towards the right.. (3)Modified block form 改良式 In the Modified block form all the parts start from the left margin , except the date , complimentary close and signature. (4)Simplified form 简化式 Simplified form is somewhat like Full block form. But some parts are omitted , such as salutation and complimentary close.
外贸函电范文
1商业关系建立函 Dear Mr. Jones: We understand from your information posted on Alibaba. that you are in the market for textiles. We would like to take this opportunity to introduce our company and products, with the hope that we may work with Bright Ideas Imports in the future. We are a joint venture specializing in the manufacture and export of textiles. We have enclosed our catalog, which introduces our company in detail and covers the main products we supply at present. You may also visit our website .xxxxx.,which includes our latest product line. Should any of these items be of interest to you, please let us know. We will be happy to give you a quotation upon receipt of your detailed requirements. We look forward to receiving your enquires soon. Sincerely, John Roberts 建立贸易关系，可以通过多种途径，比如通过驻外机构、国外商会、同业商行、银行、出国访问、商品交易会、报纸广告、市场调查等等。建立贸易关系的信函，要写得诚恳、热情、礼貌、得体，并将写信人的意图清楚地叙述完整，给对方留下深刻地印象，使其愿意与你交往。 Dear Sir or Madam: Messrs Johns and Smith of New York inform us that are exports of all cotton bed-sheets and pillowcases. We would like you to send us details of various ranges, including sizes, colors and prices, and also samples of the different qualities of material used. We are large dealers in textiles and believe there is a promising market in our area for moderately priced goods of this kind mentioned. When quoting, please state your terms of payment and discount you would allow on purchases of quantities of not less than 100 dozen of individual items. Price quoted should include insurance and freight to London. 询盘的容主要是商品的价格、包装、交货期、付款方式等。询盘信应简洁、清楚、礼貌。 2报价(a.)firm offer D ear Mr. Jones:
常用英文商务信函模板及实例
目录Chapter 1 外贸函电 1. 资信调查Credit Information 2. 推销Salesmanship 3. 建立贸易关系Establishing Business Relations 4. 询盘Inquiry 5. 报盘Offer 6. 还盘Counter-offer 7. 下订单Order 8. 接受订单Accepting the Order 9. 拒绝订单Declining the Order 10. 支付方式Terms of Payment 11. 催款Reminder 12. 更改信用证Amending the L/C 13. 理赔Settlement of Claims 14. 代理Agency Chapter 2 商务报告 1. 建议报告Proposal Report 2. 工作进度报告Progress Report 3. 述职报告Work Report 4. 说明报告Introduction Report 5. 总结报告Final Report 6. 可行性报告Feasibility Report 7. 评估报告Appraisal Report 8. 市场调查报告Investigation Report Chapter3 行政文书 1. 便条Note 2. 启事Announcement 3. 简报Briefing 4. 广告Advertisement 5. 备忘录Memorandum 6. 介绍信Letter of Introduction 7. 会议日程表Agenda of the Meeting 8. 会议记录Minutes 9. 公司决议Directors’ Resolution Chapter 4 申请函
《外贸函电》学习课程教学标准
《外贸函电》课程教学标准 课程代码： 5502B102 学制：三年 教学时数： 72 商务英语教研室 2010 年 11 月
《外贸函电》课程标准 课程代码： 5502B102 课程性质：专业核心课 教学时数：72学时 学分： 4 一、课程概述 （一）课程性质 外贸函电是商务英语专业和应用英语专业的一门专业核心课程。本课程旨在使学生掌握熟练运用外贸英语函电撰写的基本技能，是一门实践操作性很强的专业核心课程。 （二）课程面向与任务 培养能够适应生产、建设、服务、管理第一线所需要的具有一定英语写作水平，在商务和经贸等活动中能比较熟练地使用英语工具进行应用文写作的技能性人才，如外贸跟单员、外贸业务员、外贸物流员、外贸文员、报关员等专业性人才。 （三）主要教学方法 1．教学方法 （1）案例教学法 案例教学法是《外贸函电》的主要教学方法之一。它取材于真实的经营环境，训练学生对函电语气的判断能力和实际处理问题的能力。能让学生从知识的被动接收者转变为主动参与者和积极探索者，在发挥教师主导作用的同时，充分发挥学生的主体作用。 （2）模拟教学法 它是采用“国际贸易仿真模拟教学实训室”模拟软件，学生在电脑上根据老师提出的要求，写出相应的回复函电，使学生产生身临其境的感觉，激发学习兴趣。 2.教学手段 （1）多媒体教学 所有课程都制作和引进了多媒体（含动画）演示课件，将原来抽象、复杂的内容用生动的图像和动画表现出来，使学生可以更直观地理解，激发学生学习兴趣。
（2）网络教学 教学大纲、教案、习题、实验指导、参考资料、教学录像等内容全部上网，并向学生免费开放，通过网络化的教学方式（网络课件、网上答疑、网上提交作业、视频点播），学生可以在课外自主学习。 二、课程目标 （一）总体目标 《外贸函电》实践课程的课程目标在于通过本课程的学习，在学生充分利用已经掌握的英语基础知识的前提下，学习如何运用写作的语言特色和方法，融会贯通外贸专业知识，培养具有良好商务英语写作能力，熟练掌握国际贸易知识，并能在实际外贸工作中熟练操作。 （二）具体目标 1．知识目标 （1）初步掌握1000个左右商务函电常用词汇。 （2）了解商务函电常用短语、术语、习惯用语和习惯表达方法。 （3）掌握函电写作的基本格式和套用句型。 2．能力目标 （1）能正确理解外商来函并译成通顺，具有专业特点的汉语。 (2) 能用正确的格式和语言文字撰写各业务环节的简单英语信函。 （3）能正确理解、翻译和填制一般的英文合同和协议。 3．素质目标 （1）能正确贯彻实行我国对外贸易政策。 （2）具有开拓创新的精神和良好的职业道德。 （三）与其它课程的联系 前修课程有《综合英语》、《英语视听说》、《国际贸易实务》等，为《外贸函电》课程的学习打好基础；后续课程有《英语翻译技巧》、《剑桥商务英语》等。这些课程由易至难，由基础知识到专业技能，以培养和提高学生的英语语言能力为最终目的。在教学过程中，要注意本课程与相关课程的衔接、配合与分工。
外贸函电常用范文
本文档由实惠网（https://www.sodocs.net/doc/8717241398.html,）编制，版权所有，尽供外贸交流学习商业目的请联系实惠网（https://www.sodocs.net/doc/8717241398.html,） 外贸函电常用范文Set new business relationship 建立贸易关系，可以通过多种途径，比如通过驻外机构、国外商会、同业商行、银行、出国访问、商品交易会、报纸广告、市场调查等等。建立贸易关系的信函，要写得诚恳、热情、礼貌、得体，并将写信人的意图清楚地叙述完整，给对方留下深刻地印象，使其愿意与你交往。 Dear Mr. Jones: We understand from your information posted on https://www.sodocs.net/doc/8717241398.html, that you are in the market for textiles. We 本文档由实惠网（https://www.sodocs.net/doc/8717241398.html,）编制，版权所有，尽供外贸交流学习商业目的请联系实惠网（https://www.sodocs.net/doc/8717241398.html,）
would like to take this opportunity to introduce our company and products, with the hope that we may work with Bright Ideas Imports in the future. We are a joint venture specializing in the manufacture and export of textiles. We have enclosed our catalog, which introduces our company in detail and covers the main products we supply at present. You may also visit our website https://www.sodocs.net/doc/8717241398.html,,which includes our latest product line. Should any of these items be of interest to you, please let us know. We will be happy to give you a quotation upon receipt of your detailed requirements. We look forward to receiving your enquires soon. Sincerely, John Roberts 本文档由实惠网（https://www.sodocs.net/doc/8717241398.html,）编制，版权所有，尽供外贸交流学习商业目的请联系实惠网（https://www.sodocs.net/doc/8717241398.html,）
外贸函电常用范文
外贸函电原则 一、Courtesy 礼貌 语言要有礼且谦虚，及时地回信也是礼貌的表现。 例如： We have received with many thanks your letter of 20 May, and we take the pleasure of sending you our latest catalog. We wish to draw your attention to a special offer which we have made in it. You will be particularly interested in a special offer on page 5 of the latest catalog enclosed, which you requested in your letter of 20 May. 二、Consideration 体谅 写信时要处处从对方的角度去考虑有什么需求，而不是从自身出发，语气上更尊重对方。 例如： “You earn 2 percent discount when you pay cash. We will send you the brochure next month. ”就比“We allow 2 percent discount for cash payment. We won't be able to send you the brochure this month.”要好。
三、Completeness 完整 一封商务英语外贸函电应概况了各项必需的事项，如邀请信应说明时间、地点等，确忌寄出含糊不清的信件。 四、Clarity 清楚 意思表达明确，要注意： （一）避免用词错误： 例如：As to the steamers sailing from Hong Kong to San Francisco, we have bimonthly direct services. 此处bimonthly有歧义：可以是twice a month 或者once two month.故读信者就迷惑了，可以改写为：We have two direct sailings every month from Hong Kong to San Francisco. （二）注意词语所放的位置： 例如： 1. We shall be able to supply 10 cases of the item only. 2. We shall be able to supply 10 cases only of the item. 前者则有两种商品以上的含义。 （三）注意句子的结构：
函电信函范文
Letters for Establishing Business Relations （建立业务关系的信函） Letter 1 (Importer to Exporter)进口商写给出口商的信 Through the courtesy of the Commercial Counselor' s Office of your Embassy in London, we come to know your name and shall be glad 承蒙贵国驻伦敦大使馆to enter into business relations with your firm.
商务参赞处的介绍，我方获得贵公司名称，并且很开心能与贵方建交。 We are a leading importer of tablecloth from London. We have excellent connections here of the goods and feel sure we can sell large quantities of your goods if we can get your offers at competitive prices. We will appreciate it highly if you airmail the catalogue and price list of the goods available at present我.方是伦敦经营桌布的重大进口商，对 此产品，我方在此地有良好的人脉，并且确信若我方能以低价获得贵方产品，我方定能销售大量贵方商品。若蒙贵方空邮产品目录和目前可供产品的价格表，我方将不胜感激。
外贸函电课程教案
外贸英语函电课教案 学期：2008-2009学年 学时：40 系（部）：外国语学院 教研室：专业英语教研室 授课教师：安然 教学目的：本课程是英语（水产贸易英语）专业的核心课程。通过本课程的学习，熟悉翻译和写作外贸业务中各类书信，掌握外贸业务中英语术语、缩略语、惯用句型和表达方法。 教学手段：教师授课和互动式教学结合， 教学方法：复习，导入，教师讲解，学生练习
English Business Correspondence教案 章节：Preface 2课时 教学目的：掌握商务沟通的基本原则及英文书信的写作格式 教学任务：Part One: Principles of Good Communication The Structure of Business Letters The forms of business letters Addressing an envelope 重点、难点： 1.The Three Features f Business Communication 2．The Basic Principles of Business Letter Writing 3．The three forms 4．The principles of addressing envelopes 教学内容提要： The Three Features: 1.It has its own special language style and words. 2.It is full of business termination, abbreviations and abbreviated phrases. 3.It has close connections with international business practice. The 7 c’s: consideration courtesy clarit y conciseness concreteness
外贸函电范文汇总
外贸函电范文汇总 [字体：大中小] 外贸函电书写基本原则 一、Courtesy 礼貌 语言要有礼且谦虚，及时地回信也是礼貌的表现。 例如： We have received with many thanks your letter of 20 May, and we take the pleasu re of sending you our latest catalog. We wish to draw your attention to a special o ffer which we have made in it. You will be particularly interested in a special offer on page 5 of the latest catalog enclosed, which you requested in your letter of 20 May. 二、Consideration 体谅 写信时要处处从对方的角度去考虑有什么需求，而不是从自身出发，语气上更尊重对方。 例如： “You earn 2 percent discoun t when you pay cash. We will send you the brochure n ext month. ”就比“We allow 2 percent discount for cash payment. We won't be abl e to send you the brochure this month.” 要好。 三、Completeness 完整 一封商业信函应概况了各项必需的事项，如邀请信应说明时间、地点等，确忌寄出含糊不清的信件。 四、Clarity 清楚
外贸函电写作教案(教学竞赛用)
. . . . . . 天津理工大学 本科教学教案 2013 ——2014 学年第一学期 教师姓名：原永康 所在单位：外国语学院 课程名称：外贸函电 天津理工大学教务处制 a. .. .
天津理工大学本科教学教案 注：表中（）选项请打“√”【首页】
教学内容：外贸函电写作的基本原则 教学背景：本次课为外贸函电写作课程的第一次课，主要介绍外贸函电写作的基本原则，为后续的函电教学打下良好基础。 教学目标：介绍并灵活运用外贸函电写作的7C原则 教学思路：结合多媒体技术，通过举例和运用案例对7个原则进行讲解，以加强对知识点的理解和认识。 重点：consideration（体谅原则）；concreteness(正确原则) 难点：如何在实践中使用商务函电写作7C准则 时间分配：讲解20分钟 练习与讲解：25分钟 课后反思：
Principles of Business Letter Writing In business letter writing, there are seven principles,namely the 7C principles, for the writer to follow. (1)Consideration Consideration emphasizes You-attitude rather than We-attitude. When writing a letter, keep the reader’s request, needs, desires, as well as his feeling in mind. The following points are necessary for writing a letter to embody consideration: a.You-attitude b. Focus on the positive approach (2)Correctness Correctness refers not only to correct usage for grammar, punctuation and spelling, but also to standard language, proper statement, accurate figure as well as the correct understanding of commercial jargons. Grammar mistakes 22th, June,2014 * Our competitors` prices are 2%-3% lower than us (ours).
经典外贸函电范文汇总
经典外贸函电范文汇总 外贸函电是一种商务信件，英文foreign correspondence。写外贸函电是外贸业务员的日常工作之一，然而，能写好外贸函电的外贸业务员却不多，为了有助于大家写好外贸函电，本文总结了几个经典外贸函电范文，可供参考。 外贸函电就是有着国际贸易关系的双方由于彼此的业务往来而产生的信件，但在信息化高度发达的今天，该信件并不局限于纸质信件，也可以是电子邮件、传真或MSN。 外贸函电最常用的内容：建立业务关系、询盘、发盘、回复、销售合同、包装、保险、赔偿、仲裁等。 外贸函电基本要求：主题明确，内容简洁，语言精炼，表述完整。 外贸函电的格式：有固定的语言、习惯用法和常用句型。 外贸函电的语气：各部分语气。开发信、询盘回复一般要客气，表达感谢;平常业务联系要细心、信任;催促付款要紧急而不失礼貌;客户索赔要理解、给予足够的解释和说明。 外贸函电范文： 一、如何表达在涨价前订货 Thank you for your letter of October 10 for business copiers. We are now sending you our price-list and catalog of the newest types that are under production and we can supply at once from stock. We want to notice you that prices of copier parts and components have gone up steadily since the second half of the year. Though we have tried hard to keep our quotations down, we are afraid the margin for keeping on going like this will not long. Therefore, we suggest that you will let us have your order before further rises in costs, which will lead to a raise in prices very soon unavoidably. 感谢贵方10月10日关于商用复印机的询函。现随函奉送本公司正在生产的、并有现货供应的最新型号的产品清单和价目表。 我方想告诉贵方，自下半年以来，复印机的零、部件价格一直不断增长。尽管我方尽量压低报价，但恐怕有此余地的时间不会太久。因此，建议贵方在零、部件再次涨价，并不可避免地引起成品涨价之前便向我方订货。
英语商务信函格式范文
英语商务信函格式范文 篇一：英语商务信函范文 建立办事处Establishment of new branch Dear Mr. / Ms, Owing to the large increase in the volume of our trade with this country we have decided to open a branch here, with Mr. Wang Lo as manager. The new branch will open on 1st March and from that date all orders and inquiries should be sent to Mr. Wang Lo at the above address, instead of to our London office. We take this opportunity to express our thanks for your cooperation in the past. We hope the new arrangements will lead to even better results. Yours faithfully 歇业Discontinuation of business
Dear Mr/Ms, With the demolition of our premises at the above address under a redevelopment scheme, the part of our business carried on there will be discontinued after the end of October. On Monday, 1st October, we are holding a closing-out sale. Stock on hand will be cleared regardless of cost. There will be substantial reductions in all departments and in some cases, prices will be marked down by as much as one half. Stock to be cleared is uivaled in both variety and quality. As the sale is likely to be well attended, we hope you make a point of visiting the store as early as possible during the opening days. Yours faithfully 更改名称和地址Change of name and address Dear Mr. / Ms,
教案layoutofabusinessletter
外贸函电课程教案 课题：Basis of Business Correspondence 课时：周次：授课日期：地点： 授课方式及手段：Lecturing, Task-based approach, Questioning, Discussion … 教学目标： After studying this part, the students are able to: A. Learn the structure and the format of business letters, envelopes and e-mails; B. Learn basic principles of effective business letter-writing; C. Know the designing of a standardized letter and an e-mail; D. Master the correct arrangement of various parts of a business letter and e-mail; E. Practice writing business letters, e-mails and envelopes. 教学重难点： A. the Layout of Business Letters B. the Structures of Business Letters 教学过程与内容： Part 1 The Structure of Business Letters Step One warm-up 1)Have you written a letter in Chinese Who do you write to How do you write 2) Have you written a letter in English What’s the differences between Chinese letter writing and English letter-writing 3)Do you think letter writing is very important in business Why Come to the introduction: The letter is a common communication medium. There are several reasons: 1) A letter establishes a record that can be used for later reference 2) Distance can be spanned at relatively small cost 3) Routine matters can be completed efficiently with the help of letter forms.